Manager (Financial Admin Leader), Supplier Data Management

About the role

The Purchasing position oversees the process of managing supplier data, ensuring its accuracy and timeliness for successful purchasing activities and payments, as well as accurate tax reporting. This role supervises the Supplier Data Management (SDM) team and manages their workload, documentation, and audits.

Responsibilities

• Manages the SDM team, providing training, supervision, and feedback.
• Audits supplier request forms, registrations, edit request forms, and incoming CRM requests.
• Audits existing records for compliance with department processes, university policies, and state and federal regulations.
• Develops and implements solutions to improve processes and operational efficiency.
• Participates in testing, quality assurance, and quality control efforts.
• Supervises the day-to-day work activities of Financial Administration Specialists.
• Provides training and development for newly assigned or less experienced personnel.
• Analyzes and measures the effectiveness of existing financial processes and develops sustainable improvements.
• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
• Creates annual revenue and expenditure budget for school or support units.
• Develops budgetary policies and procedures.
• Provides input into non-technical portions of grant and contract proposals.

Requirements

• Required Bachelor's degree in finance, business, or related field.
• Preferred Master's degree.
• 2 years of related functional experience.

Qualifications

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into usable formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff.
• Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.
• The ability to effectively communicate and operate a computer and other standard office productivity equipment.
• The position involves sedentary work as well as periods of time moving around an office environment and the campus.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into usable formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff.
• Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.
• The ability to effectively communicate and operate a computer and other standard office productivity equipment.

Pay

$70,000 - $73,000 annually, depending on qualifications.

Schedule

This role is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Benefits

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)