Manager, Department of Immunology and Genomic Medicine

Position Summary

Manages and administers the Department of Immunology and Genomic Medicine. Works with other departments to solve problems and develop new procedures. Responsible for the financial administration of Department grants and institutional funds, including related financial and human resource responsibilities for faculty and fellows.

Essential Duties

• Manages and develops an effective staff: provides effective communication, leadership, guidance and resources.
• Determines staff qualifications and competency: recruits, interviews, selects, hires, trains, orients, mentors, evaluates, coaches, counsels, disciplines, and rewards.
• Establishes and monitors staff safety and regulatory compliance.
• Manages and administers the Department of Immunology and Genomic Medicine budgets, including grants, institutional and restricted fund accounts, academic enrichment funds, recruitment funds and contracts.
• Approves and reviews transactions for accuracy, rectifies errors, and monitors expenditures to ensure budget requirements are met.
• Collaborates with faculty to develop research grant budgets for grant applications.
• Trains and advises Programs Coordinators, Faculty, lab personnel, and administrative staff on institutional and funder policies for grants, restricted donations, and institutional funds.
• Works with new faculty members to establish their research programs at National Jewish. This includes purchasing start-up capital equipment and supplies, training faculty, post-doctoral fellows and technicians in National Jewish purchasing and fiscal policies and procedures. Arranges for computer hardware and software needs.
• Works with Facilities Management to plan office renovations and furnishings built in-house. Assists faculty members with human resource activities including hiring, performance evaluations, promotions, merit increases, terminations, and labor distribution adjustments. Completes Personnel Action Notices (PANs) and ensures that labor distributions are correct. Routes PANs to the appropriate departmental and institutional approvers.
• Collaborates with faculty and external vendors regarding capital equipment purchases, maintenance of equipment, and accounting issues. Ensures that purchase requisitions for capital equipment are routed appropriately for the required signatures.
• Manages special projects for the Department of Immunology and Genomic Medicine as assigned. Coordinates all Department of Immunology and Genomic Medicine affiliates, trainees and foreign nationals, including approving the appropriate paperwork for Human Resources and ensuring all institutional policies are adhered to.
• Organizes projects and information.
• Works with faculty and external vendors regarding capital equipment purchases, maintenance of equipment, and accounting issues. Ensures that purchase requisitions for capital equipment are routed appropriately for the required signatures.
• Performs all other duties as assigned.

Competencies

• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Patient Relations: Meeting patient and patient family needs; taking responsibility for a patient’s safety, satisfaction, and clinical outcomes; using appropriate interpersonal techniques to resolve difficult patient situations and regain patient confidence.
• Impact and Influence: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations, and individuals involved. Taking advantage of opportunities to make a difference and have an impact.
• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
• Drive for Results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
• Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Core Values

• Be available to work as scheduled and report to work on time.
• Willing to accept supervision and work well with others.
• Well groomed, appropriately for your role and wear ID Badge visibly.
• In compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
• Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
• Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
• Demonstrates compliance with all state, federal and all other regulatory agency requirements.