Manager, Campus Distribution & Asset Control (Contingent II)

About the role

The Manager, Campus Distribution & Asset Control oversees three distinct operational units: Asset Management, Central Receiving, and Mail Services. This role ensures the accurate recording, tracking, and disposition of university property and equipment, facilitates the efficient receipt and distribution of goods, and timely, secure handling of all mail and packages.

Responsibilities

• I. Asset Management
• Develop, implement, and maintain policies, systems, and accounting methods for the proper recording of property and equipment acquisitions, transfers, and disposals, ensuring data integrity across Asset Management.
• Prepare reports: building and department physical inventory, year-end activity and other special reports as needed.
• Oversee the identification, tagging, and recording of new capital and sensitive property acquisitions, including collecting information from BSU purchase orders and inspecting shipments for compliance when received by Central Receiving.
• Identify, manage and tagging, and recording of new capital and sensitive property acquisitions. Identify, typically through departmental requests, and update records for corrections and disposals.
• Plan, coordinate and manage/supervise the physical inventory/audit cycle. This includes performing or supervising such tasks as: developing an audit schedule, contacting and coordinating the physical inventory work with departments, conducting the physical inventory, the preparation of departmental inventory reports, following up with departments on reconciling discrepancies, preparing interim and final departmental reports, preparing final inventory cycle reports.
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