Manager, Call for Science

About the role

This role is subject to a flexible hybrid work arrangement requiring a minimum of 2 pre-determined days per week in our mid-town office.

Responsibilities

• Manages the comprehensive 'Call for Science' (CFS) function for scientific conferences, overseeing all CED meeting projects including the online submission, review, and processing of abstracts, challenging cases, late-breaking trials, and other scientific content.
• Directs developers on implementation of platform design, functionality, enhancements, and issue resolution.
• Conducts thorough reviews, editing, and quality assurance (QA) to ensure optimal platform uptime and efficiency.
• Manages relationships with journal vendors, overseeing the production and proofreading of scientific content for publication (e.g., abstract issues).
• Oversees the customer service function for CFS submitters, including direct oversight for Call for Science Associate or Call for Science Coordinator of the CFS support email inbox for troubleshooting issues, and training and guiding support staff to address inquiries and resolve issues promptly, ensuring the highest level of service.
• Serves as a primary internal resource and subject matter expert for all CFS-related inquiries, including technical support and marketing collaboration.
• Coordinates event logistics related to presentations, including providing floor plan requirements to vendors and finalizing arrangements.
• Oversees all aspects of onsite scientific presentations, including physical and electronic posters, moderated sessions, and oral presentations.
• Contributes to special projects as assigned by department leadership.

Requirements

• Bachelor's degree required; Master's degree preferred.
• 2-5 years of proven project management experience required.
• 3-6 years of experience in medical/scientific meeting or academic program coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with database management systems a plus.
• Demonstrated ability to prioritize tasks, manage multiple projects simultaneously, and maintain meticulous attention to detail in a fast-paced environment.
• Strong organizational skills, sound judgment, and excellent follow-through.
• Excellent time management skills with the ability to work independently and collaboratively within a team.
• Exceptional verbal and written communication skills, demonstrating professionalism and patience when interacting with all stakeholders, including staff, physicians, senior leadership, vendors, industry representatives, and event attendees.
• Ability to interpret and convey complex information clearly.
• Strong analytical and problem-solving abilities.
• Ability to travel 3-5 times annually, including one extended trip (approx. 7 nights).

Qualifications

• Bachelor's degree required; Master's degree preferred.
• 2-5 years of proven project management experience required.
• 3-6 years of experience in medical/scientific meeting or academic program coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with database management systems a plus.
• Demonstrated ability to prioritize tasks, manage multiple projects simultaneously, and maintain meticulous attention to detail in a fast-paced environment.
• Strong organizational skills, sound judgment, and excellent follow-through.
• Excellent time management skills with the ability to work independently and collaboratively within a team.
• Exceptional verbal and written communication skills, demonstrating professionalism and patience when interacting with all stakeholders, including staff, physicians, senior leadership, vendors, industry representatives, and event attendees.
• Ability to interpret and convey complex information clearly.
• Strong analytical and problem-solving abilities.
• Ability to travel 3-5 times annually, including one extended trip (approx. 7 nights).

Skills

• Project Management
• Medical/Scientific Meeting Coordination
• Microsoft Office Suite
• Database Management Systems

Benefits

• Choice of health plans include medical, Dental, and vision coverage.
• Company-paid short-term and long-term disability and life insurance.
• Health and dependent care flexible spending accounts.
• Pre-tax travel expenses through TransitChek program.
• 401(k) plan.
• Generous paid time off (PTO).
• Fourteen paid holidays each year.

Pay

The hiring range for this position is $76,000 - $85,000 per year. The annual salary that will ultimately be offered to the successful candidate will depend on job-related knowledge, education, skills, and experience.

Schedule

This role is subject to a flexible hybrid work arrangement requiring a minimum of 2 pre-determined days per week in our mid-town office.