Manager, Administrative Operations (A)

About the role

The Administrative Operations Manager supports the Associate Vice President & Chief Investment Officer and Treasurer and the Deputy Chief Investment Officer & Assistant Treasurer in various administrative tasks.

Responsibilities

• Track issues and deadlines, provide quality control over correspondence and reports, and manage communication with banking partners.
• Ensure compliance with related policies and procedures, maintain proper reporting, and train departmental personnel.
• Prepare and update new operating procedures, assist in executive support, and manage senior leadership schedules.
• Handle confidential issues, serve as the main point of contact, and manage the senior leadership’s calendar.
• Manage travel arrangements, reconcile travel cards, process reimbursements, oversee purchase orders, and maintain electronic filing systems.
• Coordinate event planning, manage the Computer Lifecycle Management Program, and oversee event logistics.
• Plan and execute new employee orientations, manage access control, and update the Investments and Treasury website.
• Support specific projects, attend training classes, and manage office expenditures.

Requirements

• Minimum 5 years of relevant experience.
• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships, and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Qualifications

• Education: High School Diploma or equivalent/relevant experience.
• Certification and Licensing: Refer to Department Description for applicable certification requirements.