Management Analyst II

About the role

A vacancy exists in the Department of Health and Human Services, Finance & Administration Operations. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in any this class may be filled from the list of eligible applicants. All interested transfer and promotional candidates must apply at this time. List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Responsibilities

• Supervises professional and support staff.
• Plans, assigns, coordinates, and reviews the work of employees performing accounting, clerical, purchasing, budgeting, and other administrative functions.
• Leads, coordinates and conducts special programs and projects.
• Formulates, executes, and controls operating, capital, and grant budgets.
• Analyzes agency and program expenses, revenues, and other fiscal and budgetary data.
• Prelims budget requests, justifications, and related fiscal documents.
• Formulates budget proposals.
• Supervises the preparation of quarterly and annual budget projections.
• Reviews, monitors and authorizes expenditures.
• Supervises the procurement of goods, services, supplies, and equipment.
• Reviews and authorizes purchase requests and requisitions.
• Provides advice and guidance to staff regarding agency purchasing.
• Supervises, coordinates, and conducts administrative and management studies.
• Researches, analyzes, and reports on a variety of informational, operational, and management issues.
• Analyzes and evaluates the effectiveness of agency policies, rules, operations, and methods.
• Analyzes agency staffing requirements, work scheduling, equipment and facilities.
• Performs fiscal analyses of management proposals.
• Prepares and presents comprehensive reports and memorandums.
• Administers grants.
• Prepares grant application submittals.
• Serves as a liaison between the granter and the agency.
• Makes sure grant expenditures are in accordance with guidelines and appropriation balances.
• Prepares and processes contracts.
• Supervises the execution of contracts and the billing of contractors.
• Collaborates in facilities maintenance, repair, and other agency support service activities.
• Prepares building service requests.
• Represents the department at meetings or on committees.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field.
• Plus two years' experience performing professional fiscal, administrative, and/or analytical duties.
• Additional experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.
• Education in business administration, public administration, or a related field beyond a bachelor's degree may be substituted on a year-for-year basis for the required experience.

Skills and Abilities

• Thorough knowledge of the principles and practices of public and business administration.
• Thorough knowledge of the principles and practices of budgeting and statistical data analysis.
• Knowledge of current offices practices, procedures, and systems.
• Thorough knowledge of English grammar and usage.
• Skill in the use of personal computers and office software packages.
• Skill in formulating, executing, and controlling budgets.
• Skill in analyzing expenses, revenues and other budgetary data.
• Skill in researching, analyzing, and reporting on management issues.
• Skill in performing fiscal analyses of proposals.
• Skill in performing statistical analysis of data.
• Skill in administering contracts and grants.
• Ability to lead, coordinate, and conducting special programs and projects.
• Ability to supervise administrative staff.

Conditions of Employment

• Physical and Environmental Conditions.
• Medical Examination and Employment Background Investigation.

Salary

Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance
General Increases - Cost of living increases and adjustments may be granted as legislated.
Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.

Benefits

• Health Insurance Benefits.
• Flexible Spending Accounts.
• Life Insurance.
• Employee Assistance Program.
• Paid Leave.
• Bereavement Leave.
• Jury Leave.
• Military Leave.
• Retirement.
• Deferred Compensation.