Maintenance Planning Coordinator

About the role

To plan, schedule, and coordinate the efficient and high-quality execution of facility maintenance responsibilities. Utilizes high level of technical expertise in order to deliver the right support in the multiple areas of responsibilities to a high performing manufacturing team.

Responsibilities

• Under limited supervision, owns the process of purchasing materials, equipment, supplies, and services of a specialized or complex nature in accordance with prescribed purchasing regulations and procedures
• Schedules repairs, renovations projects, waste reduction improvements, and safety inspections
• Participates in purchasing activities with manufacturing and maintenance departments to maintain inventory
• Responsible for identifying and proposing preventive maintenance activities based on established procedures for all facilities and production systems
• Attend and actively participate in manufacturing meetings in order to proactively understand the team's priorities, and concerns as well as identify opportunities for improvement in the facilities maintenance department
• Monitors work in progress. Ensures work orders are kept in proper status and that all charges are properly posted and closes work orders when complete
• May authorize the payment of invoices or return of merchandise
• Coordination & scheduling of multiple system / equipment repairs and maintenance work orders for the facility
• Help develop preventative and predictive maintenance plans for the facility
• Works closely with plant management to maximize maintenance schedule attainment
• Maintain records and updates on the Computerized Maintenance Management System (CMMS) database to reflects facility conditions. This includes adjusting tasking and schedules to ensure maintenance optimization
• Monitors maintenance system transactions for accuracy and works with leaders to correct discrepancies and eliminate the fundamental causes of the problems
• Coordinates material delivery with inventory to support maintenance schedule. May examine material delivered to production to verify conformance to specifications
• Collects and assembles key performance indicators for Facilities Department
• Maintains inventory records and requisitions as necessary to ensure maintenance schedules are met
• Liaise with Supply chain department to provide recommendations on supplier selection
• Expedites maintenance operations that delay schedules and alters schedule to meet unforeseen conditions
• Manage consumables for the facility
• May work any and all shifts/days as required

Requirements

• Associate degree, Tech or trade school degree or 8 years' experience in the facility services industry or related field; or equivalent combination of education and experience
• Exposure to field service and/or maintenance industry
• Experience on Maintenance purchasing, and project management required

Skills

• Maintains high level of understanding of technical product and process knowledge
• Must be a self-starter with demonstrated leadership/supervision experience skills
• Must have effective planning, organizational, decision making skills and the ability to work with a high degree of accuracy
• Possesses and advanced understanding of computerized maintenance management system (CMMS) and building management system (BMS) tools and techniques
• Performs tasks requiring advanced proficiency in Windows, Microsoft Office, and Outlook
• Must be able to work with a diverse variety of people from different cultures and backgrounds
• Identifies and implements improvements to the maintenance processes on site
• Must have in-depth working knowledge and experience in preventative and predictive maintenance
• Work with maintenance group and vendors to ensure necessary parts are on hand while minimizing overall inventory value
• Help develop and maintain procedures for parts and work orders and ensure the plant compliance with required protocols
• Identifies and implements improvements to the maintenance processes on site
• Experience in managing the parts inventory system. This includes entering or supervising the entry of all parts transactions such as purchase orders, issues, returns, and inventory adjustments