Maintenance Planner & Scheduler

About the role

Under direction of the Sr Facility Manager this role works as a team member in an Operations & Maintenance organization that provides a variety of O&M services within a 24/7/365 environment and will be responsible for keeping our buildings in a clean and orderly condition. The Maintenance Planner/Scheduler role is responsible for planning—including the obtaining and preparation of resources—scheduling—including coordination with all site groups—and execution of all preventative, predictive, and reactive maintenance tasks with a focus on minimizing interruptions to production operations.

Responsibilities

• Responsible to the Sr Facility Manager for effectively completing assigned tasks in the Operations of the Data Center as well as any non‑DC spaces assigned.
• Plan and schedule all submitted work orders to ensure scheduled work is properly prepared.
• Lead continuous and open communication within the facility between Management, Operations, and Engineering departments.
• Partner with Engineering, Operations, and Customers to ensure all scheduled maintenance activities can be completed on time.
• Manage micro and macro aspects of materials planning, project planning, and execution.
• Assist with execution, planning, and scheduling of plant capital projects.
• Manage and monitor spare parts inventory while coordinating effective sourcing and purchasing.
• Manage CMMS to ensure work is properly scheduled and resources are available; close and review work orders with attention to personnel, parts, labor hours, and work details.
• Develop and review related SOPs or job/work plans for applicable areas.
• Schedule major and minor site outages, including maintenance shutdowns, minimizing impact to operations.
• Develop, manage, communicate, and execute maintenance plans and master schedules to effectively utilize resources (material, time, labor, capacity).
• Coordinate between Maintenance, Operations, and Engineering departments to plan and schedule all maintenance work.
• Foster an atmosphere of open communication to facilitate efficient workflow with minimized impact on plant throughput.
• Conduct root‑cause investigations of reactive maintenance issues; organize team‑driven analysis and solution implementation to mitigate future failures.
• Organize maintenance processes to build and maintain a culture of safety while supporting quality and environmental initiatives.
• Manage department resources to plan for contracted support based on labor availability and skill sets.
• Evaluate, create, and implement detailed standard operating procedures for maintenance tasks; manage documentation to support actions.
• Occasionally move equipment and supplies.
• Notify managers of major repairs or additions needed for building operating systems.

Requirements

• High School Diploma or GED; advanced degree/certification in a technical or maintenance‑related discipline preferred.
• At least five (5) years of industrial or Data Center experience, or related industry experience.
• Minimum three (3) years of maintenance and supervisory experience.
• Minimum three (3) years of maintenance planner/scheduler experience.
• Familiarity with change management processes, work order control procedures, and Computerized Maintenance Management Systems (CMMS).
• Working knowledge of plant equipment (control systems, pumps, piping, heat exchangers, vessels, instrumentation, etc.).
• Background in maintenance and repair of equipment to effectively plan daily maintenance activities.
• Proficiency with Microsoft Word®, Excel®, PowerPoint®, and Project®; knowledge of Visio and AutoCAD a plus.
• Ability to work as a self‑starter with minimal supervision.
• Strong attention to detail and good time‑management skills.

Work Environment

• Fast‑paced environment with occasional stress.
• Physical requirement: able to lift up to 50 pounds.
• Availability for after‑hour work as needed.