Maintenance Planner

GENERAL DATA

Job Title: Maintenance Planner/Reliability Planner
Reports To: Maintenance Supervisor/ Maintenance Manager
JOB LOCATION: Crestline, OH
EXEMPT/NON-EXEMPT: Salaried
NON-EXEMPT
Primary Function: Maintenance
Last Update: 6/20/2024
Created By: Created By

JOB DESCRIPTION APPROVERS

AUTHORIZED BY: Dale Wallace/Ernest Pope
Date: 6/26/2026

EDUCATION, TRAINING & POSITION EXPERIENCE

English Required
Education: High School Diploma or equivalent
Speciality/Degree: Preferred – Associate Degree in Industrial Maintenance, Engineering Technology or related field preferred
Years Experience Required: 3–5 years of industrial maintenance or maintenance planning experience
Experience: Experience with SAP PM or comparable CMMS
Experience: Experience in manufacturing environment preferred

SPECIFIC JOB-RELATED KNOWLEDGE, EXPERIENCE, COURSES, SKILLS AND ABILITIES REQUIRED

• Strong mechanical aptitude
• Excellent planning and organizational skills
• Advanced Microsoft Excel and Office skills
• Working knowledge of SAP
• Ability to read prints and schematics
• Strong communication skills
• Leadership without direct authority
• Continuous improvement mindset
• Knowledge of Preventive and Predictive Maintenance strategies
• Root Cause Analysis and FMEA(Failure Mode and Effects Analysis) understanding
• Safety and Lockout/Tagout knowledge

PURPOSE

The Maintenance Planner is responsible for planning, scheduling, coordinating and continuously improving maintenance activities to maximize equipment reliability, minimize downtime, optimize maintenance resources, and support safe production operations. The Planner develops complete work packages, maintains SAP data integrity, coordinates labor and materials, and drives maintenance planning best practices.

ESSENTIAL RESPONSIBILITIES

• Planning & Scheduling:
  • Develop detailed work packages
  • Estimate labor hours
  • Estimate required crafts
  • Identify tools and materials
  • Develop weekly schedules
  • Maintain 12–15 week forecast
  • Cookout labor resources
• SAP:
  • Maintain equipment master data
  • Create standard job plans
  • Review of work history
  • Close work orders
  • Maintain backlog
  • Ensure SAP accuracy
• Reliability:
  • Analyze repeat failures
  • Support RCFA (Root Cause Failure Analysis)
  • Support FMEA (Failure Mode and Effects Analysis)
  • Optimize Preventive Maintenance frequencies
  • Support predictive maintenance
  • Reduce emergency work
• Inventory:
  • Coordinate parts staging
  • Identify critical spares
  • Coordinate purchasing
  • Verify parts availability
• Communication:
  • Lead weekly planning meetings
  • Compile and report out maintenance completion and big issues
  • Attend production meetings
  • Communicate schedule changes
• Safety:
  • Verify LOTO (lock out tag out) requirements
  • Coordinate permits
  • Support safe work practices
  • Participate in safety initiatives

DECISION-MAKING AUTHORITY

Prioritize maintenance work, develop and adjust schedules, recommend PM improvements, coordinate contractor activities, recommend spare parts, and escalate critical reliability issues.

PERFORMANCE METRICS

• PM Compliance >95%
• Schedule Compliance >90%
• Planned Work >80%
• Emergency Work Backlog 2–6 weeks
• Work Order Closeout Parts Availability >98%
• Improve MTBF (Mean Time Between Failures)
• Reduce MTTR (Mean Time to Repair)
• Improve Equipment Availability

MAGNITUDE, AREAS OF IMPACT AND CONTROL UNIT OF MEASUREMENT

• Volume: Plant Volume 10-14MM/annual
• Budget Managed: n/a
• Number of External or Internal Customers: Personnel 65 on shift
• Asset Value Managed: Asset Value Managed

OTHER AREAS OF IMPACT

• Equipment Uptime Per OEE standard

WORKING CONDITIONS

Combination of office and manufacturing environment. Frequent walking throughout production areas. Required use of PPE.

PHYSICAL REQUIREMENTS

• Ability to stand, walk, climb stairs and ladders, occasionally lift up to 30 pounds, and access industrial equipment.

ORGANIZATION CHART

To Be Completed By

COMPENSATION/HUMAN RESOURCES

Job Code