Maintenance Planner

Maintenance Planning

The Maintenance Planner is responsible for planning, preparing, and scheduling maintenance work to ensure safe, efficient, and reliable execution of all maintenance activities. This role plays a critical part in maximizing asset availability by structuring work orders, optimizing resource allocation, and aligning maintenance activities with production priorities.

Key Activities and Responsibilities

• Maintenance Planning:
  • Prepare detailed work orders in SAP PM, including:
    • Task breakdown and sequencing
    • Estimated duration per task
    • Required skills and labor resources
    • Materials, spare parts, tools, and permits
    • SOPs, technical drawings, and safety instructions
    • Develop and maintain a job plan library for high-frequency and critical maintenance tasks
    • Continuously improve and update job plans based on feedback and execution learnings
    • Organize and manage the kitting process, ensuring all materials are pre-staged (“work order box”)
    • Create purchase orders for required materials, services, and external contractors
    • Ensure work orders are fully prepared and handed over as “Ready to Schedule”
  • Maintenance Scheduling:
    • Develop and maintain mid-term, weekly, and daily maintenance schedules (including Day-1 and same-day execution)
    • Allocate internal and external resources efficiently across all work orders
    • Optimize schedules to align with production priorities and plant constraints
    • Bundle and group similar work orders to improve productivity and minimize downtime
    • Publish and communicate weekly and daily schedules to all stakeholders
  • Cordination & Stakeholder Management:
    • Facilitate weekly scheduling meetings with production and maintenance supervisors/foremen
    • Ensure alignment between maintenance plans and production requirements
    • Coordinate execution of critical and emergency work when needed
    • Provide feedback to planners on job plan quality and execution gaps
  • Performance Management & Continuous Improvement:
    • Monitor and track schedule compliance and execution performance
    • Manage and optimize the maintenance backlog
    • Support decision-making on contractor resource levels
    • Identify and drive continuous improvements in planning and scheduling processes

  Key Performance Indicators (KPIs)

  • Schedule compliance (%)
  • Planned vs unplanned work ratio
  • Backlog level (weeks of work)
  • Work order quality (ready-to-schedule completeness)
  • Wrench time / labor utilization
  • Emergency work (%)
  • Planning accuracy (duration & resource estimates)

  Skills

  • Strong organizational and planning skills
  • Excellent coordination and communication abilities
  • Analytical mindset with focus on efficiency and optimization
  • Ability to work cross-functionally with production, maintenance, and procurement teams
  • Detail-oriented with a structured approach to work preparation
  • Problem-solving and continuous improvement mindset

  Previous Experience

  • Minimum of 3 years of experience in Maintenance or a related field

  Qualifications and Education

  • Bachelor’s degree in Engineering or equivalent technical experience
  • Minimum 3–5 years of experience in maintenance planning and/or scheduling in an industrial environment
  • Strong knowledge of SAP PM / EAM systems
  • Experience with maintenance best practices (RCM, preventive & predictive maintenance)