Maintenance Operations Coordinator

About the role

Provide administrative and operational support to the Maintenance Department, assisting with project coordination, service requests, vendor management, and departmental initiatives.

• Serve as a primary point of contact for maintenance service requests between multiple locations, maintenance staff, contractors, vendors, and service providers.
• Coordinate and track facility-related projects including flooring replacements, junk removal, waste hauling, and other maintenance initiatives.
• Communicate schedules, timelines, and project updates to internal stakeholders and external vendors.
• Monitor and manage maintenance requests through a Computerized Maintenance Management System (CMMS), ensuring timely dispatch and resolution of work orders.
• Serve as a departmental CMMS super user, providing support, troubleshooting, user guidance, and training as needed.
• Manage and prioritize activity within the department's shared inbox, ensuring requests are addressed and routed appropriately.
• Coordinate fleet-related activities including repair requests, approval routing, vehicle deliveries, transfers, purchases, key distribution, and documentation.
• Assist in maintaining vendor relationships and service contracts including waste management, snow removal, utilities, fleet services, and other maintenance-related agreements.
• Support accounts payable processes related to maintenance materials, supplies, contractor invoices, and service purchases.
• Create, maintain, and update spreadsheets, reports, records, and documentation to support maintenance operations and project tracking.
• Utilize Microsoft Outlook, Teams, Excel, SharePoint, and the CMMS platform to organize information, track activity, and communicate effectively across the organization.
• Support continuous improvement efforts by helping develop, document, and enhance departmental processes and procedures.

Requirements

• High school diploma or GED required.
• Minimum of 2-3 years of experience in an administrative, service coordination, project coordination, facilities, maintenance, property management, or operations support role.
• Proficient with Microsoft Outlook, Excel, Word, and Teams.
• Experience managing multiple priorities, schedules, projects, or service requests simultaneously.
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and maintain accuracy.
• Excellent written and verbal communication skills with a professional and customer-focused approach.
• Ability to learn new software and systems quickly.
• Experience with a Computerized Maintenance Management System (CMMS), work order system, ticketing system, or similar platform preferred.
• Experience coordinating vendors, contractors, field technicians, or service providers preferred.
• Experience supporting maintenance, facilities, construction, trades, property management, or service-based organizations preferred.
• Strong attention to detail and ability to accurately process and track information.
• Ability to maintain confidential information and exercise sound judgment.
• Demonstrated initiative, flexibility, problem-solving skills, and willingness to work independently.
• Experience with SharePoint or similar document management systems is a plus.

Pay

$25.00-$26.00 per hour, depending on experience

Schedule

Monday-Friday, 8:00 AM-4:30 PM

Location: Mendota Heights area (100% onsite)

Type: Temp-to-Hire

Benefits

Roth Staffing Benefits During Contract Period:

• Medical Plans - Limited coverage with MEC, pharmacy benefits, virtual care, and emotional support
• Hospital Indemnity - Cash benefits for hospital stays, surgeries, and diagnostics
• Dental & Vision - Coverage for preventive, basic, and major services
• Accident & Critical Illness - Lump-sum or cash benefits for injuries and serious health conditions
• Life Insurance & Short-Term Disability - Income protection and family support (20+ hours/week required)
• Earned Safe & Sick Time - Based on local and state regulations
• Discount Clubs - Savings on entertainment, travel, shopping, and more

Additional benefits information available upon request.