Maintenance & Inventory Control Coordinator

Maintenance & Inventory Control Coordinator

This role supports maintenance operations, inventory management, vendor coordination, purchasing, and work order administration.

Who This Role Really Is

The best candidates understand that strong maintenance operations don't happen by accident. They happen because someone is paying attention to the details.

What This Role Is For

• Someone who enjoys organizing information, systems, and processes
• Someone who takes pride in accuracy and follow-through
• Someone who can manage multiple priorities without becoming overwhelmed
• Someone who enjoys working with both vendors and internal teams
• Someone who understands the importance of inventory control and purchasing accountability
• Someone who is comfortable balancing administrative responsibilities with operational support
• Someone who wants to play an important role in the success of a property

Who This Role Is Not For

• Someone who dislikes detailed administrative work
• Someone who struggles with organization and documentation
• Someone who prefers highly repetitive work with little variety
• Someone who avoids follow-up and vendor communication
• Someone who needs constant direction to stay productive

Maintenance Operations Support

• Managing and monitoring work order systems
• Assigning work orders and maintaining accurate records
• Entering work notes, labor hours, and parts usage
• Supporting monthly maintenance reporting and administrative requirements
• Aiding with inspections, move-outs, and property readiness efforts

Inventory & Purchasing Management

• Maintaining inventory systems and stock levels
• Conducting inventory audits and quarterly inventory counts
• Ordering supplies, materials, and maintenance-related items
• Monitoring inventory accuracy and usage trends
• Supporting asset tracking and inventory control processes

Vendor & Contract Coordination

• Scheduling vendors and contractors
• Monitoring insurance compliance and vendor documentation
• Assisting with contract administration and renewals
• Coeordinating maintenance-related vendor services
• Supporting warranty and service-related follow-up

Administrative & Financial Support

• Processing invoices and supporting vendor payments
• Maintaining records of inspections, contracts, projects, and maintenance documentation
• Aiding with reporting and operational data collection
• Supporting budget tracking and expenditure management
• Maintaining organized and accurate property records

Qualifications

• Previous experience in maintenance administration, inventory control, purchasing, facilities coordination, property management, or a related role preferred
• Strong organizational and administrative skills
• Experience working with vendors, purchasing, or inventory systems
• Strong attention to detail and follow-through
• Excellent communication and customer service skills
• Ability to manage multiple priorities simultaneously
• Working knowledge of Microsoft Office Suite
• Experience with property management software is a plus
• Associate degree or related experience preferred

Pay

$24.04 per hour

Schedule

N/A

Benefits

N/A

Application

If interested, apply today and let's start the conversation.

AI Hiring Process Disclosure: We may use artificial intelligence (AI) tools to support portions of the hiring process, including reviewing applications, analyzing resumes, screening candidates, and evaluating responses. These tools are used to assist our recruitment team and do not replace human judgment. All hiring decisions are ultimately made by people.

If you would like additional information regarding how your information is processed during the hiring process, please contact us.

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