Maintenance & Facilities Manager

Maintenance Leadership & Equipment Reliability

Lead the day-to-day maintenance function across production equipment, utilities, facilities, and supporting infrastructure.
Own equipment reliability strategy for deodorant and cold-process soap manufacturing operations.
Drive uptime, reduce unplanned downtime, and improve maintenance response time through strong planning, root cause analysis, and disciplined execution.
Establish, maintain, and continuously improve preventive maintenance and predictive maintenance programs.
Ensure maintenance work is completed safely, correctly, and with proper documentation.
Lead troubleshooting efforts for mechanical, electrical, pneumatic, hydraulic, utility, and facility-related issues.
Partner with Production leadership to prioritize work that supports schedule attainment, line efficiency, safety, and product quality.
Build a culture where breakdowns are investigated, root causes are addressed, and repeat failures are eliminated.

UpKeep CMMS Ownership

Serve as the site owner for UpKeep CMMS.
Ensure all equipment assets, PMs, work orders, spare parts, and maintenance history are accurately maintained in UpKeep.
Use UpKeep to improve maintenance planning, scheduling, accountability, and reporting.
Develop and track KPIs such as PM completion, work order closure rate, downtime trends, mean time to repair, repeat failures, spare parts usage, and labor allocation.
Train mechanics and maintenance team members on proper CMMS usage and documentation expectations.
Use data from UpKeep to identify reliability gaps, recurring equipment issues, and continuous improvement opportunities.
Create a disciplined work order process that improves visibility, prioritization, follow-through, and communication with production stakeholders.

Facilities, Utilities & Building Systems

Oversee the maintenance and reliability of plant facilities, building systems, utilities, and supporting infrastructure.
Ensure the site remains safe, clean, functional, audit-ready, and production-ready.
Manage facility-related projects, repairs, contractors, and service providers.
Support facility needs related to production expansion, equipment installation, layout changes, utilities, compressed air, HVAC, electrical, plumbing, docks, lighting, and general building upkeep.
Ensure facilities work is completed in compliance with applicable regulatory, safety, environmental, and building requirements.
Act as a key advisor on facility improvements, equipment upgrades, new installations, and operational readiness.

Safety, Compliance & Risk Reduction

Lead maintenance and facilities work with a safety-first mindset.
Ensure maintenance activities comply with OSHA, GMP, FDA, SQF, HACCP, environmental, and site safety requirements as applicable.
Partner with EH&S, Quality, and Operations to ensure equipment and facility conditions support a safe and compliant manufacturing environment.
Ensure LOTO, hot work, confined space, contractor safety, machine guarding, electrical safety, and other critical safety programs are followed.
Identify and correct unsafe equipment conditions, facility hazards, and maintenance-related risks.
Support incident investigations, corrective actions, and sustainable risk-reduction initiatives.
Maintain high housekeeping standards within maintenance areas, shops, storage rooms, and utility spaces.

Maintenance Planning, Budgeting & Storeroom Management

Estimate, schedule, and control maintenance labor, materials, contractor work, and project expenses.
Own spare parts strategy, inventory accuracy, critical spares, and storeroom organization.
Ensure parts are available for critical equipment while managing cost, turns, obsolete inventory, and purchasing discipline.
Partner with Plant Direct to manage vendors, service contracts, repair costs, and capital needs.
Support capital planning for equipment replacement, facility upgrades, reliability improvements, and capacity expansion.
Coordinate planned shutdowns, maintenance windows, and annual maintenance activities with minimal disruption to production.

Team Leadership & Development

Lead, coach, and develop maintenance technicians, mechanics, leads, and support personnel.
Set clear expectations for safety, quality of work, urgency, communication, documentation, and ownership.
Build a high-accountability maintenance culture rooted in professionalism, pride, and follow-through.
Assess skill gaps and create training plans for mechanical, electrical, troubleshooting, fabrication, PM execution, CMMS usage, and safety compliance.
Develop team capability so the department becomes less reactive and more proactive over time.
Lead by example on the floor with humility, urgency, composure, and high standards.
Create strong relationships with Production, Quality, Engineering, Warehouse, and Safety teams.

Continuous Improvement & Operational Excellence

Maintain an active continuous improvement roadmap for maintenance and facilities.
Use data, downtime analysis, operator feedback, and maintenance history to prioritize improvement work.
Support lean manufacturing, 5S, standard work, reliability-centered maintenance, and root cause problem solving.
Improve equipment standards, PM quality, changeover support, maintenance response processes, and escalation routines.
Assist with equipment installations, commissioning, startup support, and turnover documentation.
Help build maintenance systems that can scale as the plant grows.

About You

• High school diploma or equivalent required.
• Minimum of 3 years of maintenance leadership experience in a manufacturing environment.
• Experience leading maintenance technicians, mechanics, contractors, or facilities support teams.
• Strong working knowledge of mechanical, electrical, pneumatic, hydraulic, and utility systems.
• Ability to read and interpret mechanical drawings, electrical schematics, hydraulic diagrams, pneumatic diagrams, equipment manuals, and technical documentation.
• Experience managing preventive maintenance programs and maintenance work order systems.
• Experience using a CMMS, preferably UpKeep.
• Strong troubleshooting, prioritization, and problem-solving skills.
• Experience managing maintenance budgets, contractor work, repair costs, and spare parts.
• Strong communication skills with the ability to influence across departments.
• Ability to operate with urgency in a fast-paced, high-growth manufacturing environment.
• Strong commitment to safety, GMPs, housekeeping, and regulatory compliance.