Maintenance Department Administrative Coordinator

About the role

Lutheran Child and Family Services of Indiana/Kentucky, Inc. (LCFS) is a nonprofit, 501(c)(3) social service organization founded in 1883. We provide residential and community-based services to children, families, and individuals across Indiana and Kentucky. Guided by our mission—Engaging and Empowering Families and Community with Love, Compassion, Faith, and Support—LCFS maintains safe, functional, and welcoming facilities that support healing, stability, and hope. Learn more at lutheranfamily.org.

Responsibilities

• Cookbook maintenance work orders from receipt through completion.
• Maintain preventive maintenance schedules and regulatory documentation.
• Schedule inspections, drills, testing, vendor visits, meetings, and certifications.
• Prepare purchase orders, process invoices, and maintain inventory records.
• Compile reports, KPIs, spreadsheets, and department documentation.
• Maintain confidential records and support emergency response efforts as needed.

Requirements

• Strong administrative, organizational, and time-management skills.
• Excellent Microsoft Office proficiency; CMMS experience preferred.
• Strong written and verbal communication skills.
• Able to manage multiple priorities with attention to detail.
• Professional, collaborative, and customer-service oriented.

Qualifications

• High School Diploma or GED required.
• Three years of administrative experience preferred.
• Ability to pass required background checks.

Preferred Qualifications

• Associate degree preferred.
• Experience supporting facilities or maintenance operations.
• Experience with purchasing, invoicing, and compliance documentation.