Maintenance Coordinator – Level 2

Location: Greensboro, NC (Onsite). Job Type: Contract – 3 Months (Possible Extension). Interview Process: One Virtual Round.

About the role

We are seeking an organized and detail-oriented Maintenance Coordinator to support commercial building renovation, facilities improvement, and maintenance projects. The ideal candidate will have experience coordinating physical projects such as office renovations, restroom upgrades, HVAC or boiler replacements, and other building improvement initiatives. This role involves coordinating with project managers, contractors, vendors, and onsite teams to monitor project schedules, track progress, maintain documentation, and ensure projects are completed efficiently and on time.

Responsibilities

• Coordinate day-to-day activities for commercial renovation, maintenance, and facility improvement projects.
• Work closely with project managers, contractors, vendors, and onsite teams.
• Monitor project schedules, work orders, milestones, and deliverables.
• Coordinate site activities and follow up on project progress.
• Assist with office renovations, building upgrades, HVAC replacements, plumbing improvements, and other facility-related projects.
• Prepare project status reports and maintain accurate project documentation.
• Schedule meetings, track action items, and communicate project updates.
• Identify potential delays or issues and coordinate appropriate follow-up.
• Ensure project tasks are completed and properly documented during project closeout.

Requirements

• 2–4 years of experience in project coordination, facilities management, construction, maintenance, or a related field.
• Experience coordinating physical renovation, building improvement, or facilities maintenance projects.
• Experience working with contractors, vendors, or onsite personnel.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency in Microsoft Office, including intermediate Excel skills.
• High school diploma/GED or equivalent education and experience.

Qualifications

• Experience with commercial building renovations or facilities improvement projects.
• Exposure to HVAC systems, boiler replacements, plumbing upgrades, or other building infrastructure projects.
• Experience with Microsoft Project.
• Project management training or certification.
• Experience with project scheduling, work orders, vendor coordination, and project closeout.

Schedule

Monday–Friday, 8:00 AM–5:00 PM

Initial 3-month contract with the possibility of extension. Potential opportunity for full-time conversion based on business needs and performance.