Maintenance Coordinator

Grade: 4 – Salary range $50,011 to $55,900. Starting salary is determined by evaluation of experience and qualifications.

About the role

This non-exempt position provides administrative and secretarial support relating to maintenance operations and reports directly to the Director of Fleet Maintenance.

Schedule: Monday–Friday, 7:30 am to 4:00 pm.

Responsibilities

• Onboard new Maintenance, Buildings, and Grounds employees and enter their information into the Maintenance database.
• Schedule vendor/contractor preventive-maintenance visits for the Buildings and Grounds department.
• Coordinate with the Assistant Fleet Manager to arrange new uniforms for all new hires.
• Issue and maintain all lockers and mailboxes for department employees.
• Review the monthly tire report and work with the contracted company to create the monthly invoice per lease agreement.
• Maintain proper storage of Driver Vehicle Inspection Reports (DVIRs) and tire reports for audits.
• Assist the Safety Director by transporting employees to and from DOT drug/alcohol testing facilities.
• Serve as Payroll Liaison in their absence.
• Perform general clerical duties: answering phones, making copies, typing, and submitting requisitions for department materials or services.
• Perform other related duties as assigned.

Requirements

• Minimum Associate’s degree required; equivalent work experience in a transportation or disability-services setting will be considered.
• Knowledge of modern office practices and procedures.
• Knowledge of basic accounting practices and procedures.
• Knowledge of authority policies and procedures.
• Skill in using office equipment such as computers, telephones, copiers, fax machines, and calculators.
• Skill in record-keeping, spreadsheet, and word-processing software packages.
• Skill in oral and written communication.