Maintenance Clerk

About the role

The Maintenance Clerk supports the Maintenance Department by creating, updating, and closing maintenance work orders, maintaining records, managing inventory, and supporting continuous improvement initiatives.

Responsibilities

• Create, update, and close maintenance work orders within the Computerized Maintenance Management System (CMMS).
• Maintain accurate maintenance records, equipment documentation, and compliance-related files.
• Manage maintenance-related shipping and receiving documentation, including Bills of Lading (BOLs), packing slips, and receiving records, ensuring timely and accurate processing, filing, and record retention.
• Support preventative maintenance scheduling and tracking activities.
• Request and compare vendor quotations for replacement parts, maintenance supplies, and project-related materials.
• Process stock replenishment requests and special-order requisitions to ensure adequate inventory levels.
• Receive inventory and special-order materials into the CMMS and maintain accurate inventory records.
• Organize and stock maintenance parts in designated storage locations.
• Perform routine inventory cycle counts and assist with inventory reconciliation activities.
• Track and document inventory transfers between locations and departments.
• Monitor open purchase orders and coordinate follow-up activities with vendors and internal stakeholders to ensure timely delivery.
• Cook up contractor visits, service appointments, and vendor communications as needed.
• Pick up parts and supplies from local vendors when required to support maintenance operations.
• Generate maintenance, inventory, and purchasing reports as requested.

Requirements

• High school diploma or GED.
• One year of administrative, clerical, maintenance support, inventory control, or related experience preferred.

Qualifications

• Basic proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Basic math skills and ability to maintain accurate records.
• Experience using a Computerized Maintenance Management System (CMMS) preferred.
• Valid driver’s license required for local travel to vendor locations to pick up parts or supplies.

Skills

• Basic proficiency with Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Basic math skills and ability to maintain accurate records.
• Experience using a Computerized Maintenance Management System (CMMS) preferred.
• Valid driver’s license required for local travel to vendor locations.

Benefits

• Medical, dental, and vision insurance starting day one.
• At least 2 weeks of paid vacation, plus a minimum of 40 hours of paid sick time.
• 10 paid holidays.
• Paid parental leave.
• 401(k) with up to a 4% company match.
• Company-paid life insurance.
• Short-term and long-term disability coverage.

Pay

Compensation is commensurate with experience.

Schedule

Hours are typically 7:00 AM - 3:30 PM, Monday through Friday.