Maintenance Clerk

About the Role

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”). PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

Benefits

• We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.
• We pay 100% of the DENTAL monthly premiums for Employee Only coverage.
• We provide an affordable VISION monthly premium for Employee + Family coverage.
• We pay 100% of BASIC LIFE for a benefit amount of $10,000.
• We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.
• We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.
• We offer eleven (11) company-observed PAID HOLIDAYS.
• We offer education and TUITION REIMBURSEMENT.
• We offer MILEAGE REIMBURSEMENT.

Responsibilities

• Prepares and maintains reports and documents for the Department.
• Maintains contracts, payments, and receipts in centralized shared folders on the F drive.
• Answers the telephone and responds to general questions.
• Directs calls to the Facilities and Safety Manager or the Maintenance Supervisor, taking messages and/or initiating appropriate paperwork as necessary.
• Types correspondence, reports, forms, schedules, and various other materials as instructed.
• Assists in generating and tracking work orders and purchase orders.
• Submits purchase requests to accounting/purchasing through e-requestor.
• Assists in tracking facility needs to ensure projects are identified in the yearly budget using the organization’s Portal.
• Completes minutes for Maintenance Department meetings.
• Revises policies, Standard Operating Procedures, and reports as part of the document draft and finalization process.
• Reviews proofs and recommends edits to documents for approval and signature.
• Performs filing and recordkeeping duties, including PM schedules, monthly facility walkthroughs, generator testing, and fire extinguisher inspections.
• Prepares the monthly after-hours on-call Maintenance schedule.
• Administers the tracking of company building and furniture keys.
• Orders and picks up keys from vendors for building doors and filing cabinets.
• Supports the Emergency Coordinator in inventorying and issuing two-way radios.
• Administers the monthly inventory of Janitorial paper supplies and reorders as needed.
• Assists with obtaining bids from vendors according to work order directions and procurement protocols.
• Assists with updating and maintaining SDS sheets at all centers.
• Maintains facility project folders on the portal for identified budgeted project items.
• Ensures updated building inspections are on the Company Portal.
• Performs other duties as assigned, logically related to the responsibility level of the current job description.

Qualifications / Requirements

• Must have a High School Diploma or equivalent.
• Previous clerical/secretarial or business coursework is highly desirable.
• One (1) to two (2) years of experience working in a facility/maintenance setting or equivalent experience preferred.
• Must have a VALID Texas driver’s license.

Skills

• Knowledge: Understanding of Facility department policies and procedures; knowledge of work order systems and purchasing software systems preferred; proficiency in Microsoft applications (Word, Excel, PowerPoint), maintenance software, purchasing software, and inventory control.
• Communication Skills: Good verbal and written communication skills for work order systems and material procurement.
• Skills/Abilities: Strong interpersonal and public relations skills; excellent typing skills; ability to operate related computer applications; good math skills; well-organized and attentive to detail.
• Time Management Skills: Ability to work under stress and meet tight deadlines.