Maintenance Administrative Coordinator

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate. We need to parse the posting. Key info: - Agency: Health & Human Services Comm - Department: Plant Maintenance - Posting Number: 21175 (should be dropped) - Closing Date: 10/10/2026 (maybe drop) - Posting Audience: Internal and External (drop) - Occupational Category: Installation, Repair, and Maintenance (maybe part of About the role) - Salary Range: $3,793.41 - $5,921.25 (Pay) - Pay Frequency: Monthly Salary Group: TEXAS-B-18 (Pay) - Shift: Day (Schedule) - Additional Shift: Days (First) (Schedule) - Telework: Not Eligible for Telework (maybe part of Benefits? Actually it's a condition; could be part of About the role or maybe not needed; but we can include in About the role or maybe not needed; but we need to include only if real content. Telework eligibility is a detail; could be part of About the role or maybe not needed. Since we have a Benefits section, we could include telework eligibility there if present. But it's "Not Eligible for Telework". That's a specific statement. So we could include in Benefits? Actually Benefits usually about benefits package. Telework eligibility is not a benefit but a work arrangement. Could be placed under About the role or maybe under Schedule? Probably better to include in About the role as a note. - Travel: Up to 10% (maybe part of About the role) - Regular/Temporary: Regular (maybe drop) - Full Time/Part Time: Full time (Schedule) - FLSA Exempt/Non-Exempt: Exempt (maybe drop) - Facility Location: San Antonio State Hospital - Job Location City: SAN ANTONIO - Job Location Address: 6711 S NEW BRAUNFELS - Other Locations: San Antonio (maybe drop) - MOS Codes list (drop) - Brief Job Description (paragraph) - Essential Job Functions (EJFs) list (responsibilities) - Knowledge, Skills And Abilities (KSAs) (skills/knowledge) - Registrations, Licensure Requirements Or Certifications (requirements) - Initial Screening Criteria (requirements) - Additional Information (various: fingerprint, drug screen, etc.) (requirements) - Military info (maybe drop) - ADA Accommodations (maybe drop as boilerplate? It's not boilerplate but could be considered legal; but we are told to remove EEO/equal-opportunity/legal boilerplate. ADA accommodation maybe considered legal; but it's a statement about accommodation. Might be considered boilerplate; safer to drop. - Pre-Employment Checks And Work Eligibility (maybe drop as boilerplate) - Telework Disclaimer (maybe drop) - Nearest Major Market: San Antonio (drop) We need to keep substantive info about benefits: "Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage." Thus Benefits section: list those items. Pay: Salary range and pay frequency. Schedule: Shift, Additional Shift, Full time, maybe Travel up to 10%? Travel could be separate but we have no Travel section; we could include under About the role or maybe under Schedule? Probably About the role. Responsibilities: Essential Job Functions list (many bullet points). We'll turn into

• . Requirements: Could combine Initial Screening Criteria and Registrations, Licensure Requirements Or Certifications and Additional Information (fingerprint, drug screen, etc.) maybe as Requirements. Qualifications: Could be Bachelor's degree or above preferred (maybe part of Requirements). But we have Qualifications section; we could put education preference there. Skills: Knowledge, Skills And Abilities (KSAs) list. We must not create sections with filler like "commensurate with experience". We have actual specifics. Let's structure:

  About the role

  Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The Program Supervisor I (Maintenance Administrative Coordinator) performs routine (journey-level) administrative and supervisory program work for all administrative and financial responsibilities for the Maintenance Department. Work involves supervising and training all Maintenance Staff in complex computer programs, overseeing facility HR tasks, and other financial recording requirements. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs other duties as assigned, including actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. The position is located at San Antonio State Hospital, 6711 S NEW BRAUNFELS, San Antonio, TX 78223. Travel up to 10% may be required.

  That captures location, travel, telework not eligible? We didn't include telework not eligible; maybe we can add a sentence: "This position is not eligible for telework." Could be in About the role. Add: "Telework is not eligible for this position." Now Responsibilities: list essential job functions. We need to capture all essential job functions bullet points from the posting. Let's extract them: - Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. - Supervises all work in human resource areas for staff assigned in the program area. Responsibilities include, but are not limited to, reviewing applications, interviewing candidates, selecting and hiring potential employees, scheduling and assigning workload, establishing performance measures, evaluating work performance, providing feedback and guidance, recommending staff development and training, recommending personnel and disciplinary actions, scheduling and approving leave. - Maintains the Capital Asset Planning System (CAPS) through periodic updates of the CAPS program as directed from Central Office CAFM Project Office and local authority to ensure accurate information reflecting hospital needs. - Monitors and supervises the receipt of all work requests submitted. - Ensures the continual flow of processes involved in managing the work documents to ensure accurate information routing. - Inputs, or directs the input of all work orders, job orders, and preventative maintenance orders into the appropriate CAFM program to ensure efficient collection and routing of data. - Maintains records pertaining to all maintenance and construction contracts to comply with state regulations. - Compiles all credit card transaction data for department credit holders and complies with all credit card/procard policies and procedures. - Reconciles purchases with purchase order and contracts. - Follows procurement and contracting procedures to account for all purchases. - Uses CAPPS Financial and SCOR to enter requisitions and reconcile. - Attends scheduling, programming, and other meetings as required to update new developments. - Conducts staff competency, New Employee Orientation (NEO), and in-service training to other maintenance employees and unit coordinators to provide needed support. - Supervises the management of all vehicle records and correspondence to ensure accurate tracking of cost and usage with the use of the FLEET Management Program. - Supervises the management of all key control records and key issue processes to provide accurate accounting of all keys issued. - Ensures all performance evaluations are processed timely, and ensures all employees assigned requiring extended leave/sick leave are provided with correct forms. - Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. We can combine duplicate "Performs other duties as assigned" maybe just once. Now Requirements: combine Initial Screening Criteria, Registrations, Licensure Requirements Or Certifications, Additional Information (fingerprint, drug screen, etc.) maybe also age requirements. Initial Screening Criteria: - At least three (3) years’ Office Management experience in an Administrative Office setting. - At least three (3) years of experience in procurement and contracting, including requisition entry and reconciliation. - At least three (3) years of experience in the operation of financial programs ex: SCOR. - At least three (3) years of experience in the work order programs ex: CAFM10. - Bachelor’s degree or above preferred. Registrations, Licensure Requirements Or Certifications: - Must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. - Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. - Eligible driving record required based on HHSC Fleet Management policy. Additional Information: - Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). - Males between the ages of 18-25 must be registered with the Selective Service. - All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. - Waco and Terrell Center for Youth applicants must be 21 years of age. (Not relevant to this position maybe but still info) - Flexibility in work hours may be required for this position. - The position may be required to work overtime and/or extended hours. - Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. - According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. We could keep the immunization info as part of Requirements (health & safety). Might be considered boilerplate? It's specific to HHSC policy; maybe keep. Qualifications: maybe education preference (Bachelor's degree or above preferred) but we already have that in Requirements. Could move education to Qualifications. Skills: Knowledge, Skills And Abilities (KSAs) list: - Knowledge of Contract Management Systems (SCOR) - Knowledge of the Work Order and Purchasing programs with a full understanding of how work should flow from request through task completion including customer contact and follow-up with facility. - Knowledge of all credit card/pro-card procedures - Skills in the use of computers, word processing software, and fax machines - Skills in the use of Windows and all parts of Microsoft Office - Skills in entering requisitions in CAPPS Financial - Skills in reconciling purchase orders and contracts with data in SCOR and experience following policies and procedures in contracting and procurement. - Ability to develop competency in the application of CAFM and Fleet software systems including CAPS (Capital Assets Planning System), CAPS Financial System, and all the associated programs related to Maintenance. - Management Ability to maintain, update, and support critical CAFM and Fleet database systems and generate routine and specialized reports as required by facility management and executive level staff. We could split into Knowledge, Skills, Abilities but we just have Skills section. Benefits: "Our comprehensive benefits package includes