Mail Room Coordinator - Temporary

About the role

The Mail Room Coordinator is responsible for coordinating and tracking Mail Room activities and incoming/outgoing mailing job data. Responsibilities include inventory reporting and vendor support, as well as ownership of the department’s intranet site maintenance and coordination of project request forms.

Responsibilities

• Track and report the inventory of incoming and outgoing Mail Room jobs on a regularly scheduled basis.
• Uncover the reasons for any mailing errors that occur and suggest solutions.
• Seek opportunities for improvements in Mail Room operational efficiency.
• Maintain and update the Mail Room intranet site as needed.
• Maintain and update outgoing mail intake request process as needed.
• Maintain compliance with document storage, retrieval, and inventory requirements.
• Aid in the development and implementation of effective Mail Room policies and procedures.
• Work collaboratively with other CareOregon departments and business partners to retrieve and distribute mail as needed.
• Work collaboratively with vendors to gather requirements and implementation as needed.
• Aid in vendor inquiries related to Mail Room activities.
• Maintain and update supplies intake request process as needed.
• Aid in periodic and special scanning and bulk mailings as needed.
• Provide backup coverage to Mail Room staff as needed.
• Perform other duties and projects as assigned.

Qualifications

• Minimum 2 years’ experience in mailroom and/or scanning operations roles.
• Preferred experience with scanning documents, MS 365, operating printers and copiers in professional settings.
• Strong understanding of mailroom and/or scanning procedures.
• Excellent customer service skills.
• Ability to operate printing, copying, and scanning equipment.
• Effective spoken and written communication skills.
• Ability to give concise information and directions.
• Ability to use Microsoft Outlook, Word and Excel effectively.
• Strong problem-solving skills.
• Strong organizational skills.
• Ability to manage multiple tasks concurrently.
• Ability to meet deadlines.
• Ability to attend to detail and be accurate.
• Ability to work effectively with diverse individuals and groups.
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions.
• Ability to accept direction and feedback, as well as tolerate and manage stress.
• Ability to see, read, and hear for at least 6 hours/day.
• Ability to stand, walk, sit, bend, and perform repetitive finger and wrist movement for at least 3-6 hours/day.
• Ability to lift, carry, push, pull, reach, speak clearly, and/or pinch small objects for at least 1-3 hours/day.

Benefits

This is a temporary position lasting approximately 9 months and is fully onsite in Downtown Portland. Estimated Hiring Range $23.28 - $28.45. Bonus Target Bonus - SIP Target, 5% Annual. Current CareOregon Employees: Please use the internal Workday site to submit an application for this job.