Mail Prep Clerk

About the role

The Mail Prep Clerk sorts and prepares mail for distribution, ensuring accuracy in document preparation and adherence to established mail-handling guidelines. This position requires attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Verify that items are addressed correctly, marked with the proper postage, and in suitable condition for processing.
• Sort and route incoming mail, and collect outgoing mail, using carts as necessary.
• Affix postage to packages or letters by hand or using postage meters.
• Determine the manner in which mail is to be sent and prepare it for delivery to mailing facilities.
• Seal or open envelopes by hand or using machines.
• Weigh packages or letters to determine postage needed, using weighing scales and rate charts.
• Lift and unload containers of mail or parcels onto equipment for transportation to sortation stations.
• Place incoming or outgoing letters or packages into sacks or bins based on destination or type, and place identifying tags on sacks or bins.
• Mail merchandise samples or promotional literature in response to requests.
• Read production orders to determine types and sizes of items scheduled for printing and mailing.
• Fold letters or circulars and insert them in envelopes.
• Accept and check containers of mail or parcels from large volume mailers, couriers, and contractors.
• Ensure documents assigned match those being prepared.
• Follow established guidelines to prepare documents for distribution.
• Open and sort packages, complete document preparation for each customer, and move on to the next task.
• Organize and distribute workload based on document type/application.
• Perform data entry tasks as required.
• Accurately record work order entries after preparing each batch of documents.
• Gain and apply knowledge of various document types through training.
• Lift packages weighing between 5-40 pounds.
• Perform other duties as assigned.

Requirements

• Basic computer knowledge: familiarity with computer systems and software.
• Task-oriented and quick learner: ability to focus on tasks and adapt quickly to new procedures.
• Attention to detail: precision in document handling and preparation.
• Self-motivated: ability to work independently and manage time effectively.
• Ability to work in a fast-paced environment: capable of maintaining productivity in a dynamic setting.
• Confidentiality: handle sensitive information with discretion.
• Independence: work autonomously while maintaining high performance standards.
• Teamwork: collaborate effectively with team members.
• Punctual and positive attendance: reliable attendance and a positive attitude.
• Able to sit for extended periods and engage in repetitive hand and arm movements.
• Must be able to pass a pre-employment background screening, including a drug test and background check.

BCS is an Essential Business in Waunakee, WI, with a well-maintained, clean, and air-conditioned environment. Business Communication Solutions (BCS) is an Equal Opportunity/Affirmative Action Employer.