MAC Associate Project Manager (Seattle, WA)

This role supports and manages small to medium-sized projects related to office reconfigurations, employee moves, space optimizations, and minor renovations within our client’s facilities. The Associate Project Manager ensures projects are executed efficiently, on time, and within budget while minimizing disruption to business operations. This position requires on-site presence 4 days a week at the client’s office and 1 day a week of remote work. Some flexibility in working hours may be required to accommodate project schedules and urgent issues.

Responsibilities

• Apply general knowledge of standard principles and techniques to accomplish assigned tasks and solve routine problems.
• Lead by example and model behaviors consistent with CBRE RISE values.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.

MAC Planning & Coordination

• Develop project plans, timelines, and budgets for Move, Add, Changes (MAC) projects.
• Coordinate and schedule resources, including internal teams, external vendors, and contractors.
• Define project scope, objectives, and deliverables in collaboration with stakeholders.
• Prepare and manage project documentation (e.g., project plans, scope, test-fits/block plans in CAD and Bluebeam, onsite validations, schedules, budgets, change orders).
• Manage MAC work order requests (non-project related).
• Focus on small to medium-scale MAC work, such as single-trade, low-spend, or low-risk projects.
• Partner with senior MAC or Project Managers as needed.
• Interface with client end-users and project requestors.

MAC Execution & Monitoring

• Oversee day-to-day execution of MAC projects, ensuring adherence to project plans and quality standards.
• Monitor project progress, identify potential issues or delays, and implement corrective actions.
• Conduct risk assessments and develop contingency plans to mitigate project risks.
• Ensure compliance with company policies, safety standards, and relevant building codes.
• Define scope of work, engage requestors for additional details, and source vendors (RFPs, quotes, POs, invoice review).
• Oversee vendor activities (ordering, scheduling, installation, closeout), manage change orders, and resolve conflicts.
• Route approvals as necessary and follow up with end-users to ensure client satisfaction.
• Partner with Occupancy Managers to assist with data collection and floor plan accuracy.

Stakeholder Communication & Management

• Act as the primary point of contact for project stakeholders, providing regular updates on project status.
• Facilitate communication and collaboration between internal departments (e.g., IT, HR), employees, and external service providers.
• Gather stakeholder requirements and ensure project deliverables meet their needs.

Budget & Resource Management

• Track project expenses and manage budgets to ensure projects are completed within financial constraints.
• Coordinate with vendors and suppliers for timely delivery of materials and services.
• Assist in the selection, negotiation, and evaluation of contracts with architects, engineers, and consultants.

Post-MAC Project Activities

• Conduct post-project evaluations to identify areas for improvement and capture lessons learned.
• Ensure all project close-out documentation is completed accurately.

Requirements

• Bachelor’s degree in Project Management, Facilities Management, Business Administration, Construction Management, or a related field.
• 1-3 years of experience in project coordination or project management, preferably in facilities, real estate, or workplace services.
• Experience with Move, Add, Changes (MAC) projects is highly desirable.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication, interpersonal, and presentation skills.
• CAD experience required.
• Proficiency in Bluebeam and project management software (e.g., Microsoft Project, Asana, Jira, Smartsheet).
• Ability to read and interpret blueprints, schematic drawings, and construction documents.
• Strong problem-solving and analytical skills.
• Customer service-oriented with a focus on understanding client needs.
• Basic understanding of building codes and construction means and methods is a plus.
• Ability to work independently and as part of a team.

Pay

The salary range for this position is $75,000 to $85,000 annually, depending on skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Benefits

• 401(K)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance