LST Fleet Asset Administrator

Job Description POSITION SUMMARY: Maintains accurate data related to acquisition, maintenance, asset records, inspections, and operating results of the Prineville Complex material handling assets; including, but not limited to: tractors, trailers, dollies, chassis, forklifts, container movers and company passenger vehicles. Reconciles and reports data, and provides administrative support to the department. Primary Responsibilities/Functions 40% - Monitor, maintain, reconcile and report data on fleet assets, including but not limited to: Preventative maintenance and repair work orders on transportation and distribution assets and company fleet of passenger vehiclesRecord and process supplier, dealer, and manufacturer’s warranty claimsHelp to ensure that new fleet assets are recorded properly when acquired and/or when taken out of service 30% - Drive consistently formatted, accurate reporting and communication to all departments Reconcile operations reports, support ad-hoc inquiries for analysisRun reports on fleet assets on a regular, scheduled basisProvide reports on fleet related operational, financial, and regulatory data utilizing both internal and third party source information 10% - Assist with the development of fleet related presentations, budgets and forecasts; including maintenance, repair, fuel, asset utilization, and shop labor/efficiencies 10% - Process timecards for various Transport personnel 10% - Other duties as assigned (i.e. provide back-up support to Parts Room Assistant as needed) Minimum Education & Skills Required Educational/Experience Requirements: High School Diploma, GED or equivalentPrefer prior experience in maintenance shops or company fleet administration Required Technical Skills/Knowledge Must have valid drivers licenseExcellent computer skills; proficient with office tools and especially maintaining databases, creating reports, pivot tables, charts, etc. General Knowledge And Abilities Communication: The ability to communicate information clearly and politely (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances. This includes the ability to draft, proofread, and send written communications effectively. This also includes the ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptionsConfidentiality: Ability to work confidently, effectively and with discretion with all proprietary informationCustomer Service: Excellent phone and people skills to support inquiriesInitiative: Self motivated and able to work with minimal supervisionMultitasking: The ability to perform two or more tasks simultaneously or to shift back and forth between two or more activities or sources of information without difficultyOrganization: Ability to manage work assignments though prioritization, paying attention to detail, and optimal time managementSafety: Maintain a safe working environment by monitoring the work area for safety hazards; monitoring, identifying, and correcting unsafe work procedures or conditions; reporting safety issues to next-level management or safety committee; participating on safety committees and/or attending safety meetings; and following Company policies and hazardous energy and materials procedures, and reporting violationsTeamwork: The ability to establish and maintain rapport, interact comfortably, and work well with co-workers. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities Physical Requirements Ability to remain in a stationary position at least 75% of the time. This is largely a sedentary role requiring typing, use of phone, manual dexterity and fine motor skills for writing and operating office equipment; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Work Environment Primarily inside activities; not substantially exposed to adverse environmental conditions or changes in temperature. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Benefits Quarterly profit-sharing bonusFREE medical option for employeesCompany-funded retirement plan - no cost to employeePaid holidaysPaid time offTuition AssistanceEmployee discount This job description is not all inclusive and is subject to change. Additional duties, responsibilities, and tasks may be assigned, as necessary. Employment remains “AT WILL” at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.