Logistics & Vendor Coordination Specialist

Core Responsibilities

• New Site Setup
• Source equipment from the correct vendor and confirm delivery date.
• Track equipment through install and first fill.
• Confirm the site is live with both the rep and the site contact.
• Work the 3PL queue to zero every day.
• Serve as the single point of contact for vendors and site contacts on invoicing, equipment problems, site access, and delivery scheduling.
• Communicate effectively to all parties involved with detailed information to the vendors and sales reps for situations including but not limited to runouts, equipment failures, and schedule changes.
• Coordinate maintenance, including pump repairs, filters, hoses, and nozzles.
• Closeout Schedule off rental, pump out, and pickup as jobs complete.
• Reconcile final vendor billing before the job is closed.

Requirements

• Two or more years in logistics coordination, dispatch, service scheduling, or inside sales support.
• Proven ability to own a queue and follow-up.
• Strong spreadsheet and CRM discipline.
• Direct, calm communication with vendors and customers under time pressure.
• Fuel, lubricants, or tank equipment experience preferred.
• Excellent written and verbal skills.
• Proficiency in Microsoft Excel and Microsoft Office applications and ability to learn internal systems.

Qualifications

• Sit, stoop, lift up to 15 pounds.
• Type.
• Communicate effectively.
• Manage conflict.
• Work evenings and/or weekends.
• Attend remote meetings.
• Travel.

Benefits

• 401(k) Retirement Plan
• Paid time off
• Paid holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Company paid disability insurance
• Company paid life insurance
• Company paid AD&D insurance