Logistics Specialist

Logistics Coordination

Manage program and project logistics for construction compliance staff, including coordinating with project/task managers and directors regarding project needs; assisting with preparation of and updates to project schedules; coordinating and scheduling staff for fieldwork; arranging travel, vehicles, equipment, and supplies for staff; supporting fieldwork logistics and coordination; collecting safety forms and expense receipts; and assisting staff with expense reporting.

Develop strong working relationships with leads and directors for planning, cultural resources, and natural resources and learn team/individual skillsets and services provided to more efficiently schedule staff.

Manage supply inventory, maintenance, organization, and billing of field data and safety equipment, including inventorying and purchasing field supplies and technology asset management (e.g., field tablets, GPS equipment, and SPOT devices).

Manage and organize safety gear, secure travel, outgoing and incoming forms, and data; support field house management and tenant support; track expenditures and reconcile billing and credit card statements; provide document production and mailing support; and organize project and safety records and files.

Procuring Certificates of Insurance to meet contract requirements as needed.

Manage a fleet of company-owned and rental vehicles and coordinating vehicle maintenance and repairs as needed.

Administrative Responsibilities

Oversee administrative tasks such as office supply orders, mail/FedEx, picking up groceries/errands, document production, and other office-related tasks.

Collaborate with corporate departments as directed.

Clock in monthly office expense reporting, track office expenditures, and reconcile office credit card statements.

Required Qualifications

• Minimum of a High School diploma (or GED equivalent)
• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment.
• Demonstrated proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook.
• Must have a current and valid driver’s license, with the ability to drive multiple types of vehicles and trucks.
• Must be able to run office errands with minimal notice during business hours.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
• Experience with scheduling and meeting coordination.
• Ability to write and communicate clearly.
• Strong customer service approach and problem-solving ability.

Desired Qualifications

• Bachelor’s degree in business, accounting, or related discipline.
• Minimum of one (1) years of experience in office management, logistics, or administrative assistance experience highly preferred.
• Experience working for an environmental consulting, engineering, or construction firm.
• Experience with Deltek Vision or other CRM software; experience with SharePoint.
• Experience with other software applications such as Adobe Acrobat.
• Budget tracking, reporting, or equivalent experience.
• Ability to assertively negotiate rates with hotels and manage relationships with car rental agencies.
• Experience with technology asset inventory and management; specific to field data collection tablets and GPS devices, or a strong willingness to learn this.