Logistics Analyst

Position Summary

We are seeking a detail-oriented Freight Audit & Payment Analyst to review, audit, and process transportation, warehousing, and logistics-related invoices supporting a large-scale solar manufacturing operation. This high-volume role validates invoices against contracted rates, tariffs, and service agreements before payment; identifies and resolves billing discrepancies with carriers and vendors; and supports logistics spend reporting.

Invoice Review & Approval

• Review and process a high weekly volume of invoices covering ocean freight, drayage, air freight, domestic trucking, shuttle operations, and 3PL warehousing services.
• Validate freight charges against contracted rates, tariffs, fuel surcharge schedules, and negotiated pricing agreements prior to approval.
• Audit detention, demurrage, per diem, chassis, storage, labor, and other accessorial charges for accuracy and contractual validity.
• Verify invoice support documentation, including proof of delivery, rate confirmations, container and BOL numbers, and accessorial backup.
• Work an exception-based audit queue, prioritizing high-dollar, aged, and out-of-tolerance invoices while meeting approval cycle-time standards.
• Routinely approve invoices to Accounts Payable within established payment terms to avoid late fees, service interruptions, and credit holds.
• Escalate invoices exceeding established approval thresholds to logistics leadership with audit findings attached.

Discrepancy & Dispute Resolution

• Identify billing discrepancies, duplicate invoices, rating errors, and unauthorized accessorials; work directly with carriers, freight forwarders, customs brokers, and 3PL providers to resolve them.
• File and track overcharge claims and credits; maintain a dispute log with aging, status, and recovery amounts.
• Flag recurring billing-error patterns by vendor and escalate systemic issues to logistics leadership.
• Track vendor compliance with contractual pricing and report variances.

Reporting & Support

• Prepare weekly reporting on invoice volume, approval cycle time, audit savings, dispute recovery, and accessorial spend trends.
• Support logistics accrual preparation and month-end close in partnership with Finance and Accounts Payable.
• Maintain accurate cost coding by lane, mode, vendor, and business unit to support landed-cost analysis.
• Provide spend data and audit findings to support carrier rate negotiations and contract renewals as requested.