Local Vendor Contracts Manager

About the role

Under limited supervision of the Director of Contracting and Licensing, responsible for the oversight of all current provider and vendor contracts and agreements. Monitors all agreements, current and proposed, and ensures compliance with UMMS Corporate Contracting Policy. Works in collaboration with the Legal, Decision Support, Compliance, Ambulatory and UMMC Leadership to ensure all contracts and agreements are executed in accordance with UMMS policies and procedures. Maintains contracts within approved corporate software application (currently NTRACTS).

Responsibilities

• Manages vendor contracts to ensure Landlord compliance, vendor compliance, security, price competitiveness, utilization, and alignment with market trends.
• Monitors all agreements, current and proposed, and ensures that contracts are in compliance with the UMMS Corporate Contracting Policy.
• When informed of service/compensation arrangements in the absence of a contract, as required by UMMS policy, works with the vendor and business owner to create compliant agreement.
• Prepares leases, lease abstracts, and lease summary schedules for tenants as directed.
• Reconciles monthly financial reports and processes payables, commissions, and rebates, and tracks rent/commission/fee collections.
• Reviews contracts on an ongoing basis and informs leadership of any concerns, opportunities for efficiencies and cost savings.
• Maintains contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
• Manages contract records of executed contracts in UMMS contract repository to ensure compliance with UMMS Corporate Contracting Policy.
• Recommends infrastructure of centralized licensing repository for UMMC to include routine reminders of expiration to business owners. Once approved by Director, leads creation and implementation of infrastructure.
• Recommends other program design and future service plans.
• Partners with the UMMS Office of General Counsel to ensure the contract management process adheres to UMMS contracting policies, specifically UMMS Contracting Policy SC-CQ-20-001.
• Monitors RFPs/RFIs, screens opportunities, and assists proposal development efforts.
• Develops strong working relationships with colleagues across departments and seniority levels.
• Performs all other duties as assigned.

Requirements

• Bachelor’s Degree
• Two years of related experience in contract management
• Food Service management experience
• ServSafe certification
• Experience with analyzing bids, contracts, legal documents, RFP’s and RFI’s

Preferred Qualifications

• Master’s degree preferred in Business, Hospitality, or related field, or equivalent combination of education and experience
• Experience with NTRACTS and/or similar CLM platform

Skills

• Expert in Excel, Word, PowerPoint expected
• High proficiency level with spreadsheet applications
• Advanced analytical, critical thinking and interpersonal skills
• Demonstrated ability to work with professional, multi-disciplinary teams as a group leader as well as a participant
• Demonstrated skills and experience in complex contract negotiations
• Must be able to analyze contracts, terms and conditions, and ramifications of contractual verbiage as it relates to product, service, supplier, and those ramifications within the organization
• Ability to operate in a diverse environment with focus on customer service
• Ability to demonstrate diplomacy in communication and conflict resolution techniques
• Strong attention to detail
• Excellent writing, verbal communication, and customer service skills
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, patients, and guests
• Collaborate effectively with internal and external stakeholders and has strong interpersonal skills
• Create contract drafts from start to finish with legal and senior management review and approval
• Excellent organizational, analytical, and interpersonal skills
• Ability to identify and communicate any Human Resources related issues that pertain to contract services
• Proven ability to handle multiple tasks in a fast-paced, deadline-oriented environment