Live Event Permitting Specialist

About the role

The Live Event Permitting Specialist supports the Compliance Department by securing all required permits and regulatory approvals for live events, including concerts, tours, and corporate productions. This role ensures that all permitting activities are executed accurately, efficiently, and in full compliance with local, state, federal, and international regulations. This position works closely with Production teams, regulatory authorities, and external partners to coordinate permitting requirements across multiple jurisdictions.

Responsibilities

• Cook up with Production teams to gather required information and ensure timely submission of permit applications
• Prepare and submit permits for pyrotechnics, lasers, flames, and other special effects in accordance with jurisdictional requirements
• Communicate directly with Authorities Having Jurisdiction (AHJs) to facilitate approvals and respond to requests for additional information
• Manage federal permitting and notifications, including submissions to agencies such as FAA and U.S. Coast Guard when required
• Develop and distribute detailed informational packets for authorities, clients, and on-site teams
• Track permit statuses and ensure all approvals are obtained prior to event execution
• Maintain accurate and up-to-date permitting documentation within internal databases and project tracking system
• Monitor and report permitting-related expenses to support budgeting and client billing processes
• Maintain and update venue and jurisdictional requirements to ensure accurate, current reference data
• Support Producers with site surveys, feasibility assessments, and regulatory guidance as needed
• Research and interpret applicable laws, codes, and industry standards related to live event permitting
• Identify opportunities to improve permitting workflows, templates, and internal processes
• Collaborate with internal teams to develop standardized documentation, procedures, and resources
• Other duties as assigned

Requirements

• Strong analytical and problem-solving skills with the ability to interpret and apply complex regulatory requirements across jurisdictions
• Exceptional organizational skills with the ability to manage multiple high-priority projects and deadlines in fast-paced, dynamic environments
• Advanced prioritization and decision-making abilities to adapt to rapidly changing circumstances
• Professional and effective written and verbal communication skills, with the ability to interface with AHJs, executives, internal teams, and other stakeholders
• High attention to detail and accuracy in compliance documentation and recordkeeping
• Ability to identify gaps, implement process improvements, and take ownership of outcomes independently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
• Ability to quickly learn and navigate internal systems, including project management and compliance tracking tools (e.g., Monday.com, databases)
• Strong time management skills with accountability for completing tasks and achieving results

Qualifications

• Bachelor’s degree in a related field or equivalent professional experience
• 2–4 years of experience in permitting, regulatory coordination, compliance, or event production environments
• Experience working with regulatory agencies, AHJs, or permitting authorities
• Preferred experience in live event production, touring, or special effects environments, including permitting for pyrotechnics, flame effects, lasers, or similar regulated activities
• Familiarity with NFPA standards (1123, 1124, 1126, 160) and other applicable regulatory frameworks
• Experience coordinating federal notifications and permitting processes with agencies such as the FAA and U.S. Coast Guard
• Experience working in high-volume, multi-project environments with the ability to manage competing priorities
• Experience developing or improving operational workflows, SOPs, and compliance systems
• Proficiency with project management platforms (e.g., Monday.com or similar tools)
• Proficiency with Adobe software, including Acrobat, Illustrator, or Photoshop

Skills

• Strong analytical and problem-solving skills
• Exceptional organizational skills
• Advanced prioritization and decision-making abilities
• Professional and effective written and verbal communication skills
• High attention to detail and accuracy in compliance documentation and recordkeeping
• Ability to identify gaps, implement process improvements, and take ownership of outcomes independently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to quickly learn and navigate internal systems, including project management and compliance tracking tools (e.g., Monday.com, databases)
• Strong time management skills

Benefits

• Aetna Health, Dental, & Vision Insurance
• Flexible Time Off Program
• Paid Holidays
• John Hancock 401(k) Retirement Plan
• Company-Paid Life Insurance
• Aflac Supplemental Insurance
• Robust Employee Assistance Program
• Dependent Care FSA Program
• CE Allowance...