Litigation Secretary (Law Firm Experience Required)

About the role

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client! This is a full-time, temp-to-hire position based in Downtown Los Angeles or Century City, CA (on-site). The role requires 4+ years of experience performing complex and specialized secretarial and clerical support for attorneys. A high school diploma or equivalent is required.

Responsibilities

• Create and format a variety of legal documents and reports.
• Proofread, photocopy, assemble, and distribute prepared material.
• Pull documents in State and Federal courts.
• Prepare court documents for filing and make arrangements for messenger or courier service as required (eFilings) (either Superior Court or US District Court).
• Look up Judge’s requirements and prepare service accordingly.
• Coordinate document production with other secretaries.
• Originate and type a variety of correspondence and memoranda required by the attorneys by using drafts, handwritten notes, or oral instructions.
• Input/edit record of attorneys’ billable time into the computer billing system.
• Schedule appointments and meetings, depositions, and arbitrations.
• Order court reporter and interpreter services, and reserve conference rooms.
• Calendar all appointments, meetings, arbitrations, depositions, trial dates, and deadlines.
• Create New Business Intake forms (initial documents) as directed by the Attorneys in compliance with standard firm procedures.
• Coordinate with Records department to create and maintain client files.
• Coordinate travel arrangements; provide overflow assistance.

Requirements

• General knowledge of eFilings with State and Federal Courts.
• Proficient in computer software (Word, PowerPoint, Excel).
• Knowledge of PACER.
• Excellent attention to detail.
• Highly organized with the ability to manage multiple tasks and projects and meet deadlines.
• Excellent analytical, research, and communication skills using discretion and independent judgment.
• Strong professional customer service skills.
• Ability to remain current on all software where it impacts the position.

Benefits

• Health Benefits
• Retirement Options
• Paid Sick Leave and PTO
• Other benefits available

Pay

Up to $105,000 annually.

Schedule

Monday – Friday, 9:00am to 5:30pm (OT as needed).