Litigation Secretary - Join a Growing Team!

About the role

A well-established California law firm is seeking an experienced Legal Secretary to support attorneys in its Construction and Litigation Practice Group. This role provides a blend of litigation and transactional support, including assistance with construction contracts and related agreements. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced legal environment.

Responsibilities

• Manage attorney calendars, scheduling, deadlines, and travel arrangements.
• Prepare, proofread, format, and finalize legal documents, including pleadings, motions, discovery, correspondence, contracts, amendments, and change orders.
• Coordinate state and federal court filings, including e-filing.
• Assist with arbitration, mediation, deposition, hearing, and trial preparation.
• Coordinate with clients, courts, opposing counsel, experts, vendors, and service providers.
• Maintain client files, matter records, conflict checks, and new matter documentation.
• Support billing, time entry, expense reporting, and pre-bill review.
• Collaborate with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service.

Qualifications

• 5+ years of legal secretary experience supporting litigation attorneys.
• Experience in construction, commercial, or business litigation preferred.
• Experience supporting construction contracts and/or commercial agreements preferred.
• Knowledge of California and federal court procedures, including e-filing.
• Familiarity with AAA and JAMS filing requirements preferred.
• Advanced proficiency in Microsoft Office Suite.
• Strong proofreading, document production, organizational, and communication skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Skills

• The ideal candidate will have 5+ years of legal secretary experience supporting litigation attorneys, with exposure to construction law, commercial litigation, or related practice areas.
• Candidates should possess strong document production skills, experience managing complex calendars and court filings, and the ability to prioritize multiple deadlines while maintaining a high level of accuracy and client service.

Pay

$82,000 - $95,000 annually, depending on experience and qualifications.