Litigation Practice Coordinator

About the Role

The Litigation Practice Coordinator will play an active role in supporting strategic and tactical initiatives to help advance business goals and the day-to-day litigation operations of the litigation practice groups. This includes facilitating and overseeing litigation budgets, staffing, utilization, e-billing requirements, and supporting overall litigation strategy for designated litigation teams.

The role provides comprehensive support to the firm's litigation team, including trial concierge services, hotel organization, contract review, war-room setup, vendor contacts, litigation research, business development, and evaluating litigation tools, as well as basic administrative responsibilities.

Responsibilities

• Partner with peer administrative departments (e.g., Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, Client Care) to support business and litigation strategy as set out by the Department and Practice Groups.
• Oversee processing of litigation trial team billing, disbursements, and payments, working with the firm billing team to resolve issues or outstanding WIP and AR.
• Assist the designated litigation teams on various initiatives and workflow as needed.
• Identify, assess, and implement technology and innovation concepts to improve efficiency and service models.
• Support the Senior Litigation Manager, Practice Directors, and other Practice Management team members on special projects.
• Arrange and manage travel itineraries for trial team members, including flights, ground transportation, and hotel accommodations.
• Organize and manage catering services for trial team members.
• Maintain detailed records of all arrangements and expenses for accurate reporting and reimbursement.
• Act as a liaison between the trial team and external vendors, such as hotels, transportation services, and catering companies.
• Handle any logistical challenges that arise during the trial and anticipate potential issues, proactively developing solutions to avoid disruption.
• Collaborate with the eMerge team to ensure all trial technology and equipment are set up as needed.

Requirements

• Sound knowledge of litigation processes and staffing requirements of large-scale litigation.
• Ability to exercise tact and discretion involving sensitive and confidential matters.
• Ability to work independently as well as on a team and collaborate effectively across administrative departments and Practice Groups in all offices.
• Ability to be open-minded, flexible, and manage multiple partnerships with attorneys and non-attorneys simultaneously.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, even when under pressure.
• Ability to communicate clearly and effectively, in oral and written form, with people at all levels within the Firm.
• In-depth understanding of Microsoft Office suite is preferred, with an ability to quickly learn and utilize additional software solutions.
• Demonstrates an “ownership” mentality, flexibility, initiative, and a positive attitude.

Qualifications

• Bachelor’s Degree or any combination of experience and education that demonstrates the ability to perform the essential functions of the job.
• Minimum of five (5) years of experience working in a law firm, with a focus on litigation.
• Minimum of five (5) years of experience in trial support, preferably as a paralegal.
• Experience managing trial needs preferred.

Pay

Hiring Salary Range: $70,000.00 - $110,000.00