Litigation Practice Coordinator

About the role

The Litigation Practice Coordinator will provide administrative and legal support to attorneys in the Labor & Employment practice area, as well as support for Venture Best Partners and Associates.

Responsibilities

• Manage an active calendar of appointments, trials, discovery deadlines, meetings, video calls and travel plans on behalf of attorneys
• File litigation documents in state and federal courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys; verify all attachments, exhibits and enclosures are included with transmittal letters/memos
• Electronic calendaring and docket management in CourtAlert
• Proofread documents and check for appropriate formatting, spelling and grammar
• Review all incoming mail, distribute to teams as needed and upload to the DMS
• Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
• Compose and prepare confidential correspondence
• Transcribe, type, edit, proofread, and finalize legal documents, pleadings, exhibit binders, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents
• Maintain and organize both hard-copy and electronic files
• Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software
• Create reports using Excel
• Communicate with clients as to billing issues and status of matters
• Cook up and coordinate requests and projects with other support departments (e.g., word processing, receptionists, office services)
• Track and file continuing legal education credit for assigned legal staff
• Support in civic, charitable, community, and professional activities
• Supporting Venture Best Partners and Associates with scheduling, document filing, email and document execution duties as needed
• Complete other duties as assigned

Requirements

• Prior experience as a Legal Assistant and experience supporting Litigation attorneys is required
• Technology Requirements: Technology literacy and willingness to learn new systems; Proficiency in Microsoft Office; iManage or similar electronic document management system; CourtAlert; DocuSign or similar e-signature programs; Time-tracking software; Expense management software; Electronic billing software; Adobe Acrobat
• Adaptability: Ability to learn and embrace new skills and best practices as the position and Firm evolve; Ability to work quickly and accurately under pressure and varying deadlines; Ability to work well independently as well as effectively within a team; Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up; Comfortable working with fast-paced, deadline-driven litigation
• Collaboration: Team player mentality, with a desire to be a part of a collaborative, high-performing group; Willingness and ability to work proactively in our Team Environment, across various groups and/or locations
• Communication: Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff; Excellent oral and written communication skills
• Problem Solving Skills: Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions; Ability to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor
• Professionalism: Ability to maintain composure and demonstrate good judgment; Ability to manage confidential information and sensitive situations with tact and discretion

Qualifications

• High School Diploma (or equivalent) minimally required; higher diploma or degree preferred
• 2 - 3 years of experience in a legal environment, preferably in the litigation practice area
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Exceptional communication skills (telephone, email, in-person)
• Strong organizational skills with excellent judgment and attention to detail
• Valid authorization to work in the U.S.