Litigation Legal Practice Assistant

About the role

The primary responsibility of the Legal Practice Assistant is to provide highly varied and complex administrative support, with minimal supervision, to designated attorneys, other Legal Practice Assistants, paralegals, and to Ashurst Perkins Coie LLP as a member of The Team or as a member of The Hub. In addition, as a member of the Ashurst Perkins Coie LLP professional support staff team, this position is also responsible for promoting and maintaining the good will and reputation of the firm.

Responsibilities

• Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
• Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.
• Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.
• Filer paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
• Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required.
• Process and route incoming mail, faxes, and electronic communications upon receipt.
• Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines.
• Cook, scan, and fax tasks.
• Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.
• Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party.
• Prepare new client/matter intake forms and engagement letter.
• Aid in the billing process, including daily time entry – entering, proofreading, spellchecking, and releasing – distribute monthly proformas, and review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures.
• Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.
• Cook, scan, and fax tasks.
• Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals preparation of materials, and arrangement with a third party if needed (e.g., court reporter/videographer).
• Cook, scan, and fax tasks.
• Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers.
• Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately.
• Maintain file organization and updated indices (office dependent).
• Occasionally assist timekeepers with personal work requests, defined in the firm manual as "acceptable tasks."

Requirements

• Requires a high school diploma or equivalent.
• Previous law firm experience of seven or more years.
• Notary certification is helpful.

Qualifications

• Preferred Ability to accurately type 75-wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups.
• Strong command of the English language including excellent spelling, grammar, punctuation, form and style.
• Good knowledge of personal computer and system utilities or other comparable document production software.
• Excellent organizational skills for prioritizing workload.
• Ability to compose correspondence.
• Solid knowledge of library operations and records storage procedures for retrieving materials and files for case work.
• Knowledge of records management.
• Working knowledge of state and federal court and administrative agency rules, procedures, and deadlines.
• Thorough understanding of legal terminology and procedures pertinent to the area of assignment.

Skills

• Ability to accurately type 75-wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups.
• Strong command of the English language including excellent spelling, grammar, punctuation, form and style.
• Good knowledge of personal computer and system utilities or other comparable document production software.
• Excellent organizational skills for prioritizing workload.
• Ability to compose correspondence.
• Solid knowledge of library operations and records storage procedures for retrieving materials and files for case work.
• Knowledge of records management.
• Working knowledge of state and federal court and administrative agency rules, procedures, and deadlines.
• Thorough understanding of legal terminology and procedures pertinent to the area of assignment.

Benefits

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to ten paid holidays, and family care benefits. More information regarding benefits and programs may be found here. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. This position may be filled in the following location(s). The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity. Los Angeles compensation range: $75,890 to $136,600 annually.