Litigation Legal Assistant - On-Site, Miami, FL

Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced Litigation Legal Assistant for its Miami office. This is an on-premises position—remote work is not offered.

About the role

The candidate will work for two busy attorneys and must have Insurance Defense experience. Strong organizational skills, the ability to perform well within a team environment, and professional communication with clients and opposing counsel are required. Applicants must currently reside in South Florida.

Responsibilities

• Assist lawyers and paralegals on day-to-day tasks relating to litigation
• Assist attorneys in preparing for depositions, hearings, trials, and conferences
• Administrative duties including coordinating meetings, scheduling, answering and directing telephone calls, maintaining and organizing electronic case files, and updating files with case status and information
• Schedule hearings, pre-depositions, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs
• Compile and organize documents, prepare binders and/or folders
• Gather and organize records, documents, and other materials

Requirements

• At least 2-3 years of experience as a legal assistant
• Familiarity with legal procedures and terminology
• Understanding of Federal and Florida Rules of Civil Procedure
• Experience with electronic filing in state and federal courts and calendaring
• Knowledge of the litigation process and court procedures, including Florida E-Filing (ECF)
• Experience with trial preparation
• Advanced skill level with Microsoft Office software, excellent typing, and organizational skills
• Case Management and Document management using Litify, iManage, Microsoft Outlook, Word, Excel, and Adobe
• Ability to e-file legal documents in Florida’s E-Portal System
• Ability to multi-task in a fast-paced environment and stay calm under pressure of multiple deadlines
• Strong written and verbal communication skills, good common sense, and excellent problem-solving skills
• Detail-oriented, ability to work well under pressure, and a good attendance record

Benefits

• 20 days of PTO
• 9 paid holidays
• Health, dental, and vision insurance
• Life, long-term, and short-term disability coverage
• Long-term care coverage
• 401k