Litigation Legal Assistant/Legal Practice Assistant

Our client is seeking a polished and experienced Litigation Legal Assistant to join their busy practice group. In this high-visibility role, you will provide comprehensive administrative and secretarial support to their legal team, including direct collaboration with firm leadership. They are looking for sophisticated professionals with a strong background in civil litigation defense who possess the poise, discretion, and technical expertise to manage complex dockets and client communications seamlessly.

Responsibilities

• Draft, format, and prepare legal documents including summonses, complaints, motions, responses, and subpoenas
• Coordinate thorough trial preparation and assist attorneys during court proceedings
• Execute electronic court filings across various state and federal jurisdictions with high precision
• Manage complex attorney calendars, scheduling, and critical legal deadlines
• Track attorney billable time, review pre-bills, and assist with general billing processes
• Open new client matters, process conflict-of-interest checks, and maintain organized digital and physical files
• Handle professional correspondence with clients, opposing counsel, and court personnel
• Transcribe dictation, proofread legal briefs, and ensure strict adherence to court formatting rules
• Coordinate with internal administrative departments including records, conflicts, and office services
• Maintain absolute confidentiality regarding sensitive client and case information

Requirements

• Minimum of 4-5 years of dedicated legal secretarial or assistant experience within civil litigation (insurance defense background preferred)
• Impeccable professional presentation and communication skills suitable for interacting with executive leadership and high-profile clients
• Advanced proficiency in Microsoft Office Suite, specifically Word, Excel, and Outlook
• Demonstrated expertise in electronic court filing (e-filing) procedures
• Exceptional organizational skills with the ability to prioritize a high volume of tasks under tight deadlines
• High degree of resourcefulness, problem-solving ability, and professional autonomy
• Strict commitment to maintaining attorney-client confidentiality and institutional integrity
• High School diploma required; Associate’s degree or Paralegal Certificate is a plus

Pay

$65,000 - $75,000

At our clients’ request, only individuals with required experience will be considered.