Litigation Legal Assistant - Business Litigation

About the role

A well-established law firm in Downtown San Diego is seeking an experienced Litigation Legal Assistant to support a busy team of attorneys handling complex business litigation matters. This position offers the opportunity to work in a fast-paced, collaborative environment where attention to detail, organization, and strong litigation support skills are highly valued.

Responsibilities

• Provide confidential administrative and litigation support to attorneys.
• Prepare, edit, proofread, and format legal documents including pleadings, motions, briefs, contracts, and correspondence.
• Handle state and federal e-filing and ensure compliance with court rules and deadlines.
• Prepare tables of contents and tables of authorities for court filings.
• Maintain attorney calendars, schedule meetings, depositions, hearings, and other case-related events.
• Calendar court dates, filing deadlines, and litigation milestones while coordinating with docketing personnel as needed.
• Enter attorney time and assist with expense reimbursements.
• Coordinate travel arrangements and conference logistics.
• Manage client files, including matter opening, conflicts checks, records management, and file closing procedures.
• Process incoming and outgoing mail, shipping, scanning, copying, and document management tasks.
• Work closely with attorneys, paralegals, billing staff, and other administrative team members to ensure efficient workflow.
• Provide overflow administrative and secretarial support as needed.

Qualifications

• 5+ years of business litigation experience supporting attorneys in a law firm environment.
• Strong experience with state and federal court e-filing procedures.
• Excellent organizational, prioritization, and time management skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Working knowledge of legal terminology, litigation procedures, and e-discovery processes.
• Strong proofreading, grammar, and written communication skills.
• Experience with legal software such as 3E, iManage, Kofax Power PDF, Emburse, Milana, and Forms Workflow is preferred.
• Ability to manage multiple deadlines in a fast-paced environment.
• Accurate typing skills of at least 60 WPM.

Top three requirements

• 5+ years of Business Litigation experience
• State and Federal Court e-Filing experience
• Exceptional organizational and deadline management skills