Litigation Legal Administrative Assistant (Fiduciary Litigation)

About the role

The Litigation Legal Administrative Assistant (LAA) supports attorneys and practice teams in the Litigation department at Jackson Walker, one of the largest law firms in Texas. This role requires a minimum of 5 years of administrative experience supporting Litigation attorneys.

Responsibilities

• Prepare, proofread, and format legal documents such as pleadings, correspondence, memoranda, and exhibits.
• Perform e-filings in state and federal courts and maintain filing confirmations.
• Maintain and organize electronic files in the appropriate iManage folder.
• Establish and monitor calendaring of litigation deadlines and key dates.
• Open new matters and submit conflicts of interest requests.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Cook up client-specific rate agreements and vendor invoices.
• Coordinate travel arrangements, meetings, depositions, and trial preparation logistics.
• Update pleading notebooks, indices, and case files as needed.
• Proofread documents to ensure accuracy, completeness, and compliance with court rules.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

Qualifications

• A high school diploma or GED is required.
• A bachelor’s degree is preferred.
• Minimum of 5 years’ administrative experience supporting Litigation attorneys in a law office.
• Proficient knowledge of legal document formatting, including table of contents, table of authorities, styles, track changes, and PDF editing and conversion.
• Strong computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a document management system (iManage experience a plus).
• Experience with time entry systems, e-Filing platforms, file opening, and conflict checks.
• General familiarity with court systems and litigation workflow.
• Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, and ability to meet deadlines in a fast-paced environment.
• Strong interpersonal skills and ability to handle confidential information appropriately.