Litigation Case Manager (Part Time)

Key Responsibilities

• Manage personal injury cases from intake through settlement or trial.
• Conduct regular client update calls and maintain consistent communication throughout the life of the case.
• Ensure clients remain compliant with medical treatment and follow-up appointments.
• Maintain detailed and accurate case notes in Filevine and other firm systems.
• Cook with attorneys, paralegals, medical providers, and insurance adjusters regarding case status.
• Provide outstanding customer service and maintain high client satisfaction.

Litigation Support

• Draft complaints, answers, discovery requests, discovery responses, subpoenas, and standard motions.
• Aid attorneys with trial preparation, hearing preparation, and mediation packages.
• Prepare, proofread, format, and finalize pleadings and other legal documents for filing.
• Draft and coordinate non-party discovery requests.
• Monitor service of process and communicate with process servers.
• Prepare correspondence related to litigation matters.
• Coordinate deposition scheduling, notices, and litigation calendars.
• Manage hearing dates, mediation deadlines, discovery deadlines, and trial schedules.

Court Filings & Deadline Management

• Calculate and calendar court deadlines in accordance with state and federal rules.
• File pleadings and legal documents in state and federal courts.
• Stay current with court rules, filing procedures, and litigation requirements.
• Communicate with court personnel regarding filings and case status when necessary.
• Manage hearing dates, mediation deadlines, discovery deadlines, and trial schedules.

Medical Records, Claims & Case Documentation

• Obtain police reports, medical records, billing statements, liens, and insurance documentation.
• Review and organize case files, evidence, and supporting documents.
• Draft and send Letters of Representation (LORs) and Letters of Protection (LOPs).
• Coordinate with medical providers and insurance companies regarding treatment and balances.
• Follow up on declaration pages, policy information, MedPay benefits, and lien reductions.
• Ensure all electronic case files and document repositories remain organized and updated.

Administrative & Operational Support

• Maintain electronic filing systems and case management software.
• Aid attorneys with legal research and special projects.
• Ensure files, correspondence, and case documents meet firm quality standards.
• Cook incoming calls, emails, faxes, and legal correspondence.
• Support operational efficiency while maintaining confidentiality and professionalism.

Qualifications

• Minimum 4 years of personal injury litigation experience.
• Experience handling personal injury cases in both pre-litigation and litigation stages.
• Strong understanding of: Complaints and pleadings, Discovery process, Depositions, Motions practice, Court filing procedures, Litigation timelines and deadlines.
• Experience drafting: Complaints, Discovery responses, Discovery requests, Subpoenas, Standard motions and responses.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently in a remote environment.
• High level of professionalism, accountability, and initiative.
• Preferred: Experience using Filevine or similar case management software, Experience with Georgia personal injury litigation, Trial preparation experience, Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).