Lifelong Faith Formation Administrative Assistant Part-Time - St. Luke & St. Bernardine Parish - River Forest - Vic. IV

About the role

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes. This role supports the Director of Religious Education in managing administrative tasks and ensuring the smooth operation of religious education programs.

Responsibilities

• Maintain accurate student and family records
• Manage registration processes and databases
• Track sacramental requirements and eligibility
• Track service hours, retreat attendance, and formation completion
• Financial Administration:
• Track tuition payments and outstanding balances
• Prepare billing statements and payment reminders
• Ensure all tuition payments and sacramental fees are current
• Sacramental:
• Collect and verify sacramental certificates and required documentation
• Maintain confidential and accurate sacramental records for parish archives
• Prepare lists for sacramental liturgies (names, certificates, worship aids)
• Care for logistics for retreats, meetings, and sacramental liturgies
• Maintain accurate records for students in the OCIC/OCIA program
• Communication & Coordination:
• Demonstrate professionalism, clarity, and responsiveness in all interactions
• Ensure clear, consistent, and accurate information flow between Director, families, catechists, parish staff, and volunteers
• Draft clear, accurate, and professional written correspondence
• Maintain organized communication records and email management
• Ensure sacramental information (retreat dates, rehearsal times, documentation deadlines) is communicated accurately
• Maintain updated contact lists and distribution groups
• Demonstrate discretion and professionalism in sensitive situations

Qualifications

• Practicing Catholic in good standing who supports the teachings and mission of the Church
• Minimum 5 years’ administrative experience preferred in a religious education setting
• Strong proficiency in Microsoft Office and database systems
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Able to maintain confidentiality
• Able to work independently and collaboratively

Benefits

The Archdiocese of Chicago offers a comprehensive total rewards package that includes competitive compensation and benefit programs. For more information about our benefits, please visit [insert link]. This position has an hourly range of $16.20 - $18.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.