Lien Administrator - Tampa, FL

About the role

The Lien Administrator manages all lien-related processes to safeguard company assets and revenue within a rapidly growing construction equipment rental business. This role is responsible for the accurate, timely, and compliant execution of lien filings, preliminary notices, waivers, releases, and supporting documentation.

Responsibilities

• Prepare, review, and file lien documents including preliminary notices, lien affidavits, bond claims, and lien releases in accordance with Texas statutes and additional state requirements
• Maintain accurate and organized records of lien documentation, contracts, invoices, correspondence, and project details
• Collaborate with Accounts Receivable, Operations, Sales, and Legal to gather information, resolve discrepancies, and preserve lien rights
• Communicate with customers, contractors, and legal representatives regarding lien status and documentation requirements
• Track accounts requiring lien action, identify risk indicators, and escalate concerns when appropriate
• Ensure compliance with property code requirements, company policies, and multi-state lien regulations
• Support dispute resolution for unpaid accounts and prepare documentation for legal proceedings when needed
• Generate and maintain reports on lien activity, deadlines, aged receivables, and risk exposure
• Stay current on state regulations, statutory updates, and industry best practices
• Utilize advanced Excel skills to track lien activity, deadlines, and receivable aging

Requirements

• Associate’s or Bachelor’s degree in Business required; Paralegal Studies or related field preferred
• 2–5 years of experience in lien administration, construction accounting, or legal support
• Strong knowledge of state lien laws; multi-state experience preferred
• Notary Public certification preferred
• Strong attention to detail and documentation accuracy
• Excellent organizational and time management skills
• Proficiency in Microsoft Office, including advanced Excel
• Experience with lien management software or ERP systems is a plus
• Strong written and verbal communication skills
• Ability to work independently and in a fast-paced team environment

Qualifications

• Military service will be considered in lieu of education/certification experience as applicable
• Supervisory Responsibilities: None

Benefits & Perks

• Core Benefits: Medical, Dental & Vision Insurance, Health Savings Account (HSA) with company contributions, 401(k) & Roth retirement plans with company matching, Generous paid time off and company paid holidays, Company Paid Wellness, Employee Assistance, and Discount Programs, Boot/PPE Annual Allowance, Career Development & Company Paid Training
• Additional Eligibility Requirements: All successful candidates must undergo a drug test and background check before their start date. Opifex-Synergy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.