Lien Administrator - Bryan, TX

About the role

The Lien Administrator manages all lien-related processes to safeguard company assets and revenue within a rapidly growing construction equipment rental business. This role is responsible for the accurate, timely, and compliant execution of lien filings, preliminary notices, waivers, releases, and supporting documentation. It also plays a key role in contract administration, construction billing workflows, and broader risk mitigation efforts that protect the organization’s financial interests.

Responsibilities

• Prepare, review, and file lien documents including preliminary notices, lien affidavits, bond claims, and lien releases in accordance with Texas statutes and additional state requirements
• Maintain accurate and organized records of lien documentation, contracts, invoices, correspondence, and project details
• Collaborate with Accounts Receivable, Operations, Sales, and Legal to gather information, resolve discrepancies, and preserve lien rights
• Communicate with customers, contractors, and legal representatives regarding lien status and documentation requirements
• Track accounts requiring lien action, identify risk indicators, and escalate concerns when appropriate
• Ensure compliance with property code requirements, company policies, and multi-state lien regulations
• Support dispute resolution for unpaid accounts and prepare documentation for legal proceedings when needed
• Generate and maintain reports on lien activity, deadlines, aged receivables, and risk exposure
• Stay current on state regulations, statutory updates, and industry best practices
• Utilize advanced Excel skills to track lien activity, deadlines, and receivable aging

Requirements

• Associate’s or Bachelor’s degree in Business required; Paralegal Studies or related field preferred
• 2–5 years of experience in lien administration, construction accounting, or legal support
• Strong knowledge of state lien laws; multi-state experience preferred
• Notary Public certification preferred
• Strong attention to detail and documentation accuracy
• Excellent organizational and time management skills
• Proficiency in Microsoft Office, including advanced Excel
• Experience with lien management software or ERP systems is a plus
• Strong written and verbal communication skills
• Ability to work independently and in a fast-paced team environment

Qualifications

• Military service will be considered in lieu of education/certification experience as applicable
• Supervisory Responsibilities: None

Benefits & Perks

• Core Benefits: Medical, Dental & Vision Insurance, Health Savings Account (HSA) with company contributions, 401(k) & Roth retirement plans with company matching, Generous paid time off and company paid holidays, Company Paid Wellness, Employee Assistance, and Discount Programs, Boot/PPE Annual Allowance, Career Development & Company Paid Training
• Additional Eligibility Requirements: Drug test and background check before start date