Library Finance and Facilities Director

About the role

This position is an unclassified/executive position and serves at the pleasure of the Director of Libraries and may be subject to discharge at any time. This salaried executive position is not eligible for overtime.

Responsibilities

• Work collaboratively with other EMT members to provide departmental leadership and develop strategic direction and objectives in alignment with Multnomah County Library District Board’s priorities, county, state and community processes and priorities, and the Library’s strategic direction.
• Serve as a key advisor to the Director and Deputy Director on organizational issues and planning.
• Assume leadership roles for special strategic initiatives and projects assigned by the Director of Libraries and serve as the Library’s representative on countywide strategic committees such as the Financial Management Forum.
• Supervise Library Business Services and Library Facilities Management Staff, which includes day-to-day supervision of the Library Finance Manager and Facilities Manager and indirect supervision through managers, supervisors, and/or lead workers planning, prioritizing, assigning, and reviewing the work of a diverse workforce.
• Manage performance and work with staff to address areas of opportunity and meet agreed upon goals and objectives.
• Facilitate effective communication and cooperation between staff to build teamwork and coordination of program activities and goals.
• Oversight the annual budget (approximately $127 million) development process for both the Library department and the independent Multnomah County Library District.
• Act as the primary liaison to the County Budget Office and County Finance leadership team.
• Oversee financial policy for the Library Department and Library District, in conjunction with the Library Director and County CFO.
• Oversee contracts, procurement, accounting, grants management, and budget monitoring functions for the Library department.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Build and maintain strong relationships with Library managers and Finance leaders across the County to promote trust, transparency, and collaboration.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Partner with Library managers and County Facilities and Property Management to ensure Library facilities are well-maintained and in condition to support daily operational needs of patrons and staff.
• Provide guidance and support to the Project Management Office in the overall implementation of the Library capital bond program via the Bond Leadership Team and support of the Library Facilities Manager in their key advisor role.
• Maintain oversight of internal service methodologies and practices, as they pertain to Library facility operations.
• Oversee OR-OSHA and County required safety committees.
• Serve as president of the Hollywood Condominium Association on behalf of the Library District.
• Represent the Library in Countywide facilities planning sessions.

Qualifications

• Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or field related to finance, accounting.
• Five (5) or more years of progressively responsible experience in public sector financial management, including direct responsibility for leading budget development and financial operations.
• Two (2) or more years of supervisory experience.

Preferred Qualifications

• Master’s degree in public administration, business administration, or a related field.
• Library or public sector management experience is preferred.
• Knowledge of Oregon budget law.
• Proficiency using budget software and enterprise financial systems (Questica, Workday, etc.).
• Public sector asset management experience, including experience developing long range capital planning efforts for a public sector agency.
• Experience with public speaking and making formal presentations.
• Experience supervising in a union environment.
• Ability to use tact and good judgment when interacting with staff, County peers, and the public.