Library Collections Assistant

About the role

Widener University Wolfgram Memorial Library is seeking a Library Collections Assistant to oversee the full lifecycle of continuing resources, including journals, magazines, etc. in both print and digital formats. This role involves processing incoming issues, maintaining accurate subscription records, and claiming missing materials. The position requires troubleshooting access issues, coordinating with vendors, and supporting operational efficiency. Reporting to the Head of Collections & Resource Management, the Library Collections Assistant is responsible for daily operation of the Serials Department. Assists in formulating departmental policies and procedures.

Responsibilities

• Responsible for operations of serials Checkin app of the FOLIO library system.
• Works closely with Head of Collections and Resource Management.
• Uses FOLIO serials app for check-in and claiming of print serial issues.
• Executes orders for new subscriptions, renewals and cancellations.
• Acts as Serials Department liaison with university Accounts Payable office and serial vendors.
• Maintains financial data related to serials subscriptions, and all professional bindery operations.
• Maintains all serials department financial statistics.
• Works with Head of Collections and Resource Management to identify new titles and title changes in need of cataloging.
• Manages the record keeping for “problem titles”.
• Claims missing issues on a timely basis, using automated claiming modules.
• Sorts and distributes mail on a daily basis.
• Assists in the Resource Sharing & Interlibrary Loan (ILL) Department, one to two hours per day as needed.
• Assists in providing Virtual Assistance Services.
• Assists in staffing the Library Information Desk as needed.
• Perform other job-related duties as assigned or directed to support departmental needs and align with the mission, values and goals of the Wolfgram Memorial Library and Widener University.
• Participate in periodic staff meetings and in-service trainings.

Qualifications

• Required: Two (2+) years’ experience working in automated library environment.
• Required: Excellent interpersonal skills and attention to detail.
• Required: