Liberty Union-Thurston Local Schools Treasurer

About the role

The Treasurer of the Liberty Union-Thurston Local School District is directly responsible to the Board of Education and performs the function of the office according to State Statute and Board Policy.

Responsibilities

• Act as secretary and treasurer for the Board of Education
• Responsible for the financial budget and record keeping of the district as spelled out in State Statute
• Other administrative duties may be assigned as deemed necessary by the Board of Education
• In lieu of executing a surety bond, the Board has authorized the Treasurer to be covered by an insurance policy issued by a Board-approved and accredited insurance carrier of joint self-insurance pool; the policy must cover the Board from losses caused by the fraudulent or dishonest actions of, and the failure to perform a duty prescribed by law of the Treasurer or other employee, with coverage equal to or greater than the amount required by the Board for a surety bond

Secretary of the Board

• Maintain a correct written journal of all board meetings ensuring minutes are developed, approved, and signed by the President of the Board and attested by the Treasurer
• Keep all official board files on correspondence and reports
• Along with the Board President, enter into contractual relationships for all contracts, bonds, legal documents, agreements and conveyances for the Board of Education
• Prepare all legal advertisements as directed by the Board and receive all bids in the manner provided by statute; results of said bids are to be opened, read and entered into the board minutes
• Prepare reports as required by county, state and federal laws
• Receive purchase orders for supplies and services
• Supervise preparation of all purchase orders and maintain a file on such orders
• Serve as the official representative of the Board of Education for attesting signature of the President and/or Vice-President on all requiring their signatures

Treasurer of the Board

• Serve as the school district's chief fiscal employee and represent the same at all public meetings
• Make all deposits of the school district from all sources as required by State Statute
• Serve as custodian and treasurer of all school funds and keep account of all funds in the manner described by State Statute and required by the State Bureau of Inspection
• Compile and file all financial reports as required by State or Federal laws
• Prepare monthly financial statements for each board member showing revenues, expenditures, balances in various board accounts and balances remaining in each appropriation
• Prepare an annual financial (GAAP) report to the Board of Education no later than 150 days from the close of the fiscal year
• Arrange for depository contracts with eligible financial institutions as required by law and supervise the investment of inactive and interim funds
• Sign all checks issued for the disbursement of school funds; if incapacitated, the Board of Education may appoint an officer of the district to sign such checks
• Prepare the payroll function for the employees of the school district and make payment to the licensed teachers
• Maintain sick leave records on all employees
• Prepare and collect bills due the school district for building fee rentals, tuition and other moneys due the school district
• Official custodian for fiscal records of all federal programs in which the school district is participating
• Sign purchase orders and contracts certifying that sufficient moneys are available to pay for such purchases
• Issue and sell bonds under the statutes of Ohio law
• Supervise any audits of school or department accounts as required by the Board

Financial Planning

• Along with the superintendent, prepare the annual budget and be responsible for the filing of the report as required by statute
• Along with the superintendent, prepare the appropriations each year and file the annual appropriation resolution
• Develop procedures for providing the Board of Education information concerning anticipated revenues and expenditures for cash flow projections
• Make short-term planning projections (one year or less) along with long term projections of financial needs

Administrative Duties

• Perform other duties as may be deemed advisable by the Board of Education which are not in conflict with statutory duties
• Perform general responsibilities and authority within the framework of the Board of Education policies not covered by laws and regulations of the State of Ohio or Federal government
• Serve as general administrator of the school insurance program for the assets of the district
• Serve as liaison officer with the district personnel in providing information about the various fringe benefits provided by the Board of Education
• Supervise, assign work duties and evaluate all personnel employed in the Treasurer's office

Note: It is understood that state mandated treasurer duties hold priority over assigned duties.