Legislative Coordinator

About the role

The Legislative Coordinator provides high-level administrative, legislative, and technical support to City Council members. This position requires a self-motivated, intuitive problem solver with high situational awareness and instinct, emotional intelligence, and a detail-oriented professional with exceptional communication and interpersonal skills, capable of working effectively with a wide range of personalities, and building strong, positive relationships in a tactful, diplomatic, and professional manner.

Responsibilities

• Independently plan, coordinate, and manage the day-to-day functions and services, anticipating needs, and handling sensitive and confidential matters with discretion and professionalism
• Understand of municipal government and how the two different branches of government interact
• Experience in developing local government policy
• Perform projects as assigned and trained by direct manager and Council Leadership
• Provide high-level administrative support to all seven Councilmembers, including heavy calendar management, records maintenance, crafting resolutions, correspondence drafting, and email oversight
• Conduct research and policy analysis to support Council initiatives and legislative decision-making and assigned projects; collect, compile, and interpret information
• Attend weekly Tuesday Council meetings in-person – includes Committee of the Whole (starts at 4:30 p.m.), Special Meetings (between COW and evening session), and evening sessions (starts 7:00 p.m.) – note taking, ensuring accurate follow-up on action items and coordination (e.g., order dinner for Councilmembers when needed)
• Attend all Council agenda-settings and regular sync meetings with Council Leadership; take detailed notes and follow up on action items
• Serve as primary liaison between Councilmembers and internal staff, community members, and external stakeholders, fostering clear communication and efficient collaboration
• Coordinate and track responses to constituent emails by working with the monthly Council Ombuds, coordinating responses with staff members, ensuring timely resolution and maintaining comprehensive records throughout the process
• Manage meeting requests from Councilmembers, including logistics, scheduling, location coordination, agenda preparation, note-taking, and tracking post-meeting action items (e.g., subcommittee meetings)
• Maintain and organize Council records, data systems, directories, and files to ensure accessibility and accuracy
• Develop and maintain routine to moderately complex spreadsheets and documents to ensure accurate tracking and reporting
• Event Coordination Lead the planning, coordination, and on-site support for after-hours (including occasional weekend) Council-hosted community events, Council retreats, and citywide events throughout the year. Responsibilities include managing logistics, securing venues, arranging catering, and tracking registrations.

Qualifications

• Education and Experience: Associate’s Degree or high school diploma / G.E.D. with 2 years of college level coursework
• Five years of progressively responsible administrative support experience
• May require relevant certification or higher education coursework as it pertains to the department/division
• Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position
• Licenses and Certificates: Valid Washington State Driver’s license required

Skills

• Microsoft Excel: Expert
• Microsoft Outlook: Expert

Benefits

The City of Redmond offers a competitive benefits package that includes:

• Medical Insurance - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
• Prescription Drug Insurance - Included with each medical plan.
• Dental Insurance - For employees and their eligible dependents.
• Vision Insurance - For employees and their eligible dependents.
• Other Insurance - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance.
• Flexible Spending Accounts - For tax savings on healthcare and dependent care expenses.
• Paid Vacation & Holidays – with (13) paid holidays per year.
• Employee Assistance Program (EAP).
• Retirement Plans - Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan.
• Annual COLA adjustments.
• Annual merit increases of up to 5%.

Application Instructions

To apply, please visit C2MB (ajg.com) and complete the application form. Please review the Administrative Specialist – Non-Represented job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.