Legislative Coordinator

Role & Responsibilities

• Independently plan, coordinate, and manage the day-to-day functions and services, anticipating needs, and handling sensitive and confidential matters with discretion and professionalism.
• Understand of municipal government and how the two different branches of government interact.
• Experience in developing local government policy.
• Perform projects as assigned and trained by direct manager and Council Leadership.
• Provide high-level administrative support to all seven Councilmembers, including heavy calendar management, records maintenance, crafting resolutions, correspondence drafting, and email oversight.
• Conduct research and policy analysis to support Council initiatives and legislative decision-making and assigned projects; collect, compile, and interpret information.
• Attend weekly Tuesday Council meetings in-person – includes Committee of the Whole (starts at 4:30 p.m.), Special Meetings (between COW and evening session), and evening sessions (starts 7:00 p.m.) – note taking, ensuring accurate follow-up on action items and coordination (e.g., order dinner for Councilmembers when needed).
• Attend all Council agenda-settings and regular sync meetings with Council Leadership; take detailed notes and follow up on action items.
• Serve as primary liaison between Councilmembers and internal staff, community members, and external stakeholders, fostering clear communication and efficient collaboration.
• Coordinate and track responses to constituent emails by working with the monthly Council Ombuds, coordinating responses with staff members, ensuring timely resolution and maintaining comprehensive records throughout the process.
• Manage meeting requests from Councilmembers, including logistics, scheduling, location coordination, agenda preparation, note-taking, and tracking post-meeting action items (e.g., subcommittee meetings).
• Monitor and manage Public Records Requests on behalf of Councilmembers, ensuring compliance and timely delivery.
• Regular maintenance and updating of the Council SharePoint site.
• Track and report on the Council’s biennial budget using Microsoft Power BI, providing updates and support for budget-related processes.
• Cooky/coordinator of Council-hosted community events, Council retreats, and citywide events throughout the year.
• Manage logistics, secure venues, arrange catering, and track registrations.
• Work directly with the Communication staff to ensure marketing, flyers, and posters are managed and on track with timelines.

Qualifications

• Associate’s Degree or high school diploma / G.E.D. with 2 years of college level coursework.
• Five years of progressively responsible administrative support experience.
• May require relevant certification or higher education coursework as it pertains to the department/division.

Benefits

• MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
• PRESCRIPTION DRUG INSURANCE - Included with each medical plan.
• DENTAL INSURANCE - For employees and their eligible dependents.
• VISION INSURANCE - For employees and their eligible dependents.
• OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance.
• FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses.
• PAID VACATION & HOLIDAYS – with (13) paid holidays per year.
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• RETIREMENT PLANS - Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan.
• Annual COLA adjustments.
• Annual merit increases of up to 5%.