Legal Team Assistant

Provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC), and/or the local office. Works collaboratively in a team-oriented environment to deliver the highest level of service to internal and external clients.

Responsibilities

• Prepare legal correspondence, printing, scanning, or converting various documents.
• Process check requests and attorneys’ expenses as needed.
• Prepare materials for filing with courts and coordinate delivery to local courts.
• Prepare overnight/mail service deliveries.
• Create and maintain original and electronic client case files, including using appropriate document management software.
• Search and review electronic files and circulate to appropriate parties per instructions.
• Ensure proper indexing and filing of legal documents.
• Retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures.
• Prepare closed case files for off-site storage.
• Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks, and initiatives.
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants.
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks.
• Adhere to all firm policies, procedures, standards, and guidelines while maintaining confidentiality.
• Serve as main backup to all front-end activities.
• Understand all Records processes.
• Perform other related duties as assigned.

Requirements

• Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.
• Minimum of three (3) years related experience in a law firm environment preferred.
• Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven, and detail-oriented work environment.
• Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
• Keyboarding skills of 60 wpm or higher required.
• Working knowledge of the MS Office Suite including Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• High level of interpersonal skills required to handle sensitive and confidential situations.
• Highly professional demeanor and appearance, including excellent poise, tact, and diplomacy.
• Ability to maintain the highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment including computers, telephones, printers, and copiers.

• Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

Pay

The salary range for this position in the State of Colorado is $25.00 - $28.85/hr.