Legal Support Specialist

About the Role

Greenberg Traurig (GT), a global law firm with locations across 15 countries, is seeking a highly skilled Legal Support Specialist to join our Litigation Team in the West Palm Beach office. This role provides high-level legal support to a team of attorneys, offering complex technical, document processing, and administrative services. The ideal candidate thrives in a fast-paced, deadline-driven environment, possesses strong problem-solving abilities, and demonstrates excellent communication skills. This position is based in our Fort Lauderdale office on an in-office basis, with regular in-office presence required for day-to-day operations, team meetings, training, and relationship building.

Responsibilities

• Coordinates creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, closing documents, pleadings, or other practice-specific documents.
• Maintains legal files (both paper and electronic), organizes and files documents in designated order, and updates case information.
• Scans and organizes legal files, manages document deliveries, and tracks final executed documentation.
• Receives and evaluates telephone calls for supported attorneys, fields calls, and conveys messages as necessary.
• Communicates with clients, opposing counsel, courts, and liaisons.
• Collaborates with Administrative Support Coordinators, Paralegals, and other legal support team members.
• Leverages firm resources effectively to achieve desired results.
• Assists with overflow work and other special projects as assigned.
• Handles administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses.

Requirements

• Bachelor’s Degree or equivalent experience is preferred.
• 4 years of experience within a law firm.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to collaborate well in a team and work under pressure to meet strict deadlines.
• Ability to recognize confidential, sensitive, and proprietary information and maintain confidentiality.
• Demonstrates professionalism, technical proficiency, and the ability to handle multiple priorities efficiently.

Skills

• Computer proficiency in Microsoft Office Suite applications (Word, PowerPoint, Excel, Outlook).
• Experience with document management systems and other office technologies.
• Knowledge of laws, legal codes, court procedures, or agency rules (e.g., State and Federal court filing, including e-filings).
• Experience with iManage.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and improve work quality.

Benefits

• Competitive compensation.
• Excellent benefits package.
• Opportunity to work within an innovative and collaborative environment.