Legal Support Senior Assistant (Litigation)

Responsibilities

• Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support
• Ability to proactively manage all aspects of high-level professionals in a fast‑paced environment
• Coordinates and maintains effective office procedures and efficient work flow
• Follows policies and procedures set by the Firm
• Establishes and maintains harmonious working relationships with top‑level management, supervisors, co‑workers, and clients
• Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel
• Prepares and tracks travel expense reports and other business‑related expenses using the electronic Accounting system and prepares detailed itineraries
• Manages and tracks reimbursements of other firm and client‑related expenses, such as entertainment, recruiting, etc., using the electronic Accounting system
• Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment
• Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler
• Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters
• Develops and maintains email filing system and ensures proper archiving of same
• Monitors spam folder for work‑related emails
• Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference
• Maintains list of principal contacts or working group lists for each client and matter
• Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients
• Schedules conference