Legal Support Assistant - Lincoln

Responsibilities

• Draft, proofread, revise, and format legal documents, correspondence, pleadings, discovery, and memoranda.
• Manage case files, document organization, and electronic filing in state and federal courts.
• Maintain attorney and firm calendars, including court deadlines, meetings, mediations, arbitrations, conference room schedules, and firm events.
• Serve as the first point of contact for clients, vendors, guests, and coworkers by providing professional front desk support, greeting visitors, and answering and directing incoming calls.
• Cooky with meetings, prepare conference rooms, send invitations, and assist with large meetings, trainings, and firm events.
• Coordinate conflict checks and prepare engagement letters for new matters.
• Support attorneys with trial preparation, including exhibits, witness coordination, hearing notebooks, and document preparation.
• Communicate professionally with clients, courts, opposing counsel, arbitration organizations, and other external contacts.
• Aid in administrative functions including time entry, billing coordination, expense reporting, travel arrangements, and reimbursement processing.
• Collaborate with attorneys, paralegals, and administrative staff to ensure efficient case management and day-to-day office operations.

Qualifications

• Knowledge of legal terminology, court procedures, and e-filing systems.
• Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), document management systems, and calendaring tools.
• Familiarity with Copilot or other AI productivity tools.
• Experience with legal practice management and time/billing systems preferred.
• Strong customer service, communication, and organizational skills.
• Ability to manage multiple priorities with attention to detail and professionalism.

Job Requirements

• High school diploma or equivalent required; legal assistant or administrative support experience preferred.
• Ability to work full-time, in-office, Monday through Friday from 8:30 a.m. to 5:00 p.m.
• This position is not eligible for remote work.
• Ability to lift and carry up to 20 pounds, including files, office supplies, and meeting materials.
• Ability to frequently move throughout the office, including between workstations, conference rooms, reception areas, and common spaces.
• Ability to effectively perform computer-based work for extended periods of time.
• Ability to communicate clearly and professionally in person, by telephone, video conference, and in writing.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.